Tool Operations Coordinator

What youll bring to the role

• High school diploma or equivalent required.
• Typically 4 years of experience in tool operations asset management procurement administration project coordination office administration document control or related operational support functions.
• Experience supporting construction industrial manufacturing maintenance operations project or tool management environments preferred.
• Experience using ToolWatch asset management systems inventory management systems ERP platforms or similar business applications.
• Strong organizational and time management skills with the ability to manage multiple priorities in a dynamic environment.
• Demonstrated ability to work independently with minimal supervision while maintaining a high degree of accuracy and professionalism.
• Experience maintaining records certifications purchase orders invoices inventory information and operational documentation.
• Strong attention to detail with the ability to identify discrepancies and maintain data accuracy.
• Customer-focused mindset with a commitment to supporting employees project teams contractors and business stakeholders.
• Advanced proficiency with Microsoft Office applications including Outlook Excel Word PowerPoint and Teams.
• Strong verbal and written communication skills with the ability to communicate effectively at all organizational levels.
• Ability to handle confidential and sensitive business information with discretion and professionalism.
• Demonstrated problem-solving skills and the ability to troubleshoot systems processes and operational issues.
• Ability to perform moderately complex assignments requiring sound judgment and independent decision-making.
• Experience with procurement administration invoice processing and project billing activities is preferred.
• Ability to provide guidance and support to less experienced personnel as required.
• Commitment to operational excellence continuous improvement and customer service.

Benefits

Feel the energy at Worley with access to a range of benefits including: paid-time off holiday pay (usually 8 per year in the US) and eligibility to participate in the medical life dental and vision insurance plans as well as 401K plan.

Apply today

If you enjoy working in a fast-paced operational environment where organization accuracy customer service and problem-solving are valued we encourage you to apply. As a Tool Operations Coordinator you will play a vital role in supporting project execution by ensuring critical tooling assets are tracked certified available and properly managed throughout their lifecycle.

This position offers a consistent 4/10 work schedule (Monday through Thursday 6:00 AM 4:00 PM) with a starting pay rate of approximately $25.00 per hour along with opportunities to develop valuable experience in asset management procurement administration project support operations coordination and construction services within a global organization.

Moving forward together

We want our people to be energized and empowered to drive sustainable impact. So our focus is on a values-inspired culture that unlocks brilliance through belonging connection and innovation. Were building a diverse inclusive and respectful workplace. Creating a space where everyone feels they belong can be themselves and are heard.

And were not just talking about it; were doing it. Were reskilling our people leveraging transferable skills and supporting the transition of our workforce to become experts in todays low carbon energy infrastructure and technology. Whatever your ambition theres a path for you here.

And theres no barrier to your potential career success. Join us to broaden your horizons explore diverse opportunities and be part of delivering sustainable change.

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Tool Operations Coordinator

Play an integral role in supporting the efficient management control and administration of tools equipment and operational support services that enable construction projects and business operations to perform at their best.

As a Tool Operations Coordinator you will serve as a key resource responsible for tool asset management ToolWatch administration project billing procurement coordination certification management invoice processing and operational support activities for the US Tool Group. Your ability to maintain accurate asset records support procurement and billing activities manage certification compliance administer ToolWatch processes and coordinate operational workflows will directly contribute to project success tool accountability cost recovery operational efficiency and customer satisfaction.

Based at the US Tool Group facility in Pasadena Texas this position offers the opportunity to take ownership of critical tool operations processes that directly support construction projects across the organization. You will work closely with project teams procurement vendors contractors and operational stakeholders to ensure tooling assets are accurately tracked certified billed maintained and available when addition to tool operations responsibilities you will provide limited office and facility support to help maintain an organized professional and productive workplace.

Working a consistent 4/10 schedule (Monday through Thursday 6:00 AM to 4:00 PM) you will support a fast-paced project environment while enjoying greater work-life balance with a three-day weekend each week. The position offers a starting pay rate of approximately $25.00 per hour with consideration given to experience qualifications and demonstrated proficiency in tool management procurement administration asset tracking and operational support functions.

Purpose of the role

The Tool Operations Coordinator is responsible for coordinating the administrative operational and asset management activities associated with construction tooling and equipment. Acting as a critical link between project teams procurement vendors contractors and internal stakeholders you will ensure tooling assets are effectively managed throughout their lifecycle while supporting efficient project execution.

Working with minimal supervision you will independently manage ToolWatch transactions project billing activities procurement support certification records invoice processing asset documentation and operational reporting while maintaining compliance with company procedures and customer requirements. You will also support project administration document control records management and office operations as required.

This is a senior-level support role responsible for performing moderately complex assignments within a specialized operational environment. Through strong organizational skills attention to detail sound judgment and a customer-focused mindset you will contribute to operational excellence and support successful project outcomes across the business.

You will be responsible for:

• Administering ToolWatch Asset Management System activities including tool issuance transfers returns asset tracking and reporting.
• Processing monthly billing for tools issued to construction projects and supporting cost recovery initiatives.
• Maintaining accurate records of tooling assets certifications inspections inventory and supporting documentation.
• Uploading maintaining and auditing certification records within ToolWatch to ensure compliance and documentation accuracy.
• Supporting tool inventory management activities and asset accountability programs.
• Generating reports and providing data related to tooling utilization billing certifications inventory and asset management activities.
• Monitoring tooling records to ensure data integrity accuracy and compliance with company procedures.
• Supporting continuous improvement initiatives related to tooling management inventory control and operational efficiency.
• Creating requisitions for tool purchases and coordinating with Procurement throughout the purchasing process.
• Maintaining requisition logs purchase order records procurement tracking documentation and procurement status updates.
• Coordinating receipt and processing of packing slips invoices and supporting documentation for tooling purchases and operational services.
• Entering and maintaining purchase order information within ERM and related business systems.
• Processing invoices through established ERM and GBS workflows while supporting timely approvals and payment processing.
• Monitoring open purchase orders and coordinating invoice processing and closeout activities.
• Supporting vendor communications and coordinating procurement-related activities involving tooling equipment supplies and operational services.
• Assisting with reconciliations and moderately complex calculations associated with billing procurement and cost tracking activities.
• Providing administrative and operational support for project teams construction operations and management personnel.
• Supporting document control records management filing systems and project documentation requirements.
• Assisting with project reporting data tracking timekeeping support and process coordination activities.
• Supporting customers contractors and business stakeholders through effective communication and timely issue resolution.
• Participating in special projects process improvements and operational excellence initiatives.
• Identifying issues recommending solutions and contributing to improved operational performance and customer service.
• Serving as a point of contact for routine office services and workplace support activities.
• Coordinating incoming and outgoing mail package deliveries courier services and document distribution.
• Assisting with office supply and workplace consumable inventory management.
• Coordinating service requests for office equipment printers copiers and facility-related support services.
• Supporting workplace health safety environmental and housekeeping initiatives.
• Maintaining organized records files and documentation in accordance with company requirements.
• Helping maintain a professional efficient and productive workplace that supports project and operational personnel.

About us

Worley is a global company of energy chemicals and resources experts headquartered in Australia. We partner with our customers to deliver projects and create value across the life of their assets. We specialize in consulting engineering procurement and construction across the project lifecycle with services extending through to operations and decommissioning. Leveraging extensive experience and AI-enabled delivery we support customers in navigating complexity as they meet todays needs and transition to more sustainable solutions.

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