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Tool House Administrator

The K Company

Job Location:

Akron, OH - USA

Monthly Salary: Not provided by the employer

Posted: 3 July 2026 (30+ days ago)

Application Deadline: 17 October 2026

Vacancies: 1 Vacancy

Job Summary

Benefits:

Health insurance
Profit sharing
Training & development
Vision insurance
Wellness resources
Company parties
Dental insurance

Job Title: Tool House Administrator

Job Summary

The Tool House Administrator plays a vital role in supporting the daily operations of the Tool House by working closely with the Tool House Manager Equipment Mechanics and company Drivers. This position is responsible for coordinating administrative functions maintaining accurate records tracking company tools and equipment and ensuring the efficient flow of assets to support HVAC field operations. The Tool House Administrator serves as a key point of communication between the Tool House team and field personnel helping to ensure that tools equipment and vehicles are available properly maintained and accurately documented.

Key Responsibilities

Work collaboratively with the Tool House Manager to support the daily operations of the Tool House.
Coordinate closely with Equipment Mechanics regarding equipment maintenance schedules repairs inspections and service documentation.
Partner with company Drivers to schedule and track the delivery and pickup of tools equipment and materials to and from job sites.
Manage the issuance return and tracking of company tools equipment and assets.
Maintain accurate inventory records using inventory management software and company databases.
Conduct routine inventory counts and reconcile discrepancies.
Monitor the condition of tools and equipment documenting damage and coordinating repairs or replacements with the Equipment Mechanics.
Maintain inventory of consumables personal protective equipment (PPE) and commonly used HVAC tools and supplies.
Prepare tools and equipment for new employees project mobilizations and technician assignments.
Assist with purchasing requests and coordinate with vendors for tool and equipment procurement.
Ensure all tools and equipment comply with company safety standards and applicable regulations.
Maintain organized storage areas that promote efficiency accountability and workplace safety.
Track employee tool assignments and maintain accurate asset records.
Prepare inventory maintenance and asset utilization reports for management.
Support company asset audits and assist in implementing Tool House procedures and best practices.
Foster effective communication among the Tool House Manager Equipment Mechanics Drivers warehouse personnel project managers and field technicians to ensure operational efficiency.

Qualifications

High school diploma or equivalent required; associate degree or technical certification preferred.
Two to five years of experience in inventory control warehouse operations tool room administration or asset management.
Experience within the HVAC construction mechanical contracting or industrial industries preferred.
Proficiency with Microsoft Office Suite particularly Excel Outlook and Word.
Valid drivers license preferred.

Knowledge Skills & Abilities

Strong organizational and administrative skills with exceptional attention to detail.
Ability to work effectively as part of a collaborative team.
Knowledge of HVAC tools equipment materials and maintenance practices.
Strong communication and interpersonal skills.
Ability to coordinate multiple priorities in a fast-paced environment.
Basic mechanical aptitude and understanding of equipment maintenance processes.
Proficiency in recordkeeping inventory management and data entry.
Ability to lift up to 50 pounds and work in a warehouse or tool room environment.
Commitment to safety accountability and continuous improvement.

Working Conditions

Primarily works in a warehouse and Tool House environment.
Frequent standing walking bending and lifting.
Regular interaction with technicians Equipment Mechanics Drivers warehouse personnel and management.
Occasional exposure to varying weather conditions noise dust and mechanical equipment.
May require occasional overtime to support operational needs.

Performance Expectations

Maintain accurate inventory and asset records.
Support seamless daily Tool House operations through effective coordination with the Tool House Manager Equipment Mechanics and Drivers.
Minimize tool loss and equipment downtime through proactive tracking and communication.
Ensure timely availability of tools and equipment for field personnel.
Maintain a clean organized and safe Tool House.
Demonstrate professionalism teamwork and excellent customer service when supporting both internal departments and field employees.

The K Company Inc. has been setting the standard in HVAC design installation and service since 1972 for commercial and residential heating air conditioning ventilation and refrigeration systems (residential furnaces heat pumps air conditioners boilers (hot water and steam) water heaters unit heaters tube heaters exhaust fans make up air units air rotation units humidifiers dehumidifiers (including pool units) ERVs speed drives chillers refrigeration equipment and much more).

IF YOU HAVE THE DRIVE TO BE TODAY AND JOIN OUR TEAM!! AS WE CONTINUE TO GROW WE HAVE THE TOOLS AND TRAINING HERE TO MAKE SURE THAT YOU HAVE A SUCCESSFUL CAREER AT THE K COMPANY. OUR TOP-NOTCH LAB AND WEEKLY CLASSES WILL KEEP YOUR HVAC SKILLS SHARP AND KNOWLEDGE UP-TO-DATE WITH THE LATEST HVAC TECHNOLOGIES.

Required Experience:

Unclear Seniority

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