TIMS (Transportation Information Management System)Cost Clerk Coordinator

BERTIE COUNTY SCHOOLS

Job Description

(Class descriptions are written as a representative list of the ADA essential duties performed by the entire classification.
They cannot include and are not intended to include every possible activity and task performed by every specific employee)

JOB TITLE: TIMS (TRANSPORTATION INFORMATION MANAGEMENT

SYSTEM) /COST CLERK COORDINATOR

DEPARTMENT: Transportation

GRADE: 68

FLSA: Non-Exempt

REPORTS TO: Director of Transportation

SUPERVISES: None

TERMS OF EMPLOYMENT: 12 months

QUALIFICATIONS: Associates Degree preferred

Skilled in Microsoft Word Excel PowerPoint and Database

Management and Spreadsheets

Must obtain ITRE Certification for TIMS Managers and Operators

within a specified time after being employed.

Valid NC drivers license (and must be able to hold a NC Bus license)

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. This list is meant to be representative not exhaustive. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Assigns students requiring transportation to and from designated school bus stops. If a stop does not exist develop and implement a new bus stop
2. Enters data and updates information as provided to keep bus routing current and accurate
3. Troubleshot and resolved bus route issues including data analysis
4. Works with the county 911 addressing GIS planning
5. Performs updates to the TIMS student file from the PowerSchool student data
6. Gathers and evaluates information of streets addresses speed limits and railroad crossings etc. and enters this information into the TIMS geographic module
7. Effectively communicates with bus drivers parents transportation staff school staff PowerSchool operators central service staff stakeholders and other users
8. Assists with general office duties
9. Assists with school bus driver certification training and orientation
10. Maintain Geocode updates including street name changes address changes and traffic pattern changes
11. Performs other duties and responsibilities as assigned by the supervisor
12. Summarizes statistics from various sources into a comprehensive report from limited instructions.
13. Juggles appointments and manages the supervisors calendar; arranges travel schedules makes reservations and prepares travel vouchers and expense reports for supervisor and/or department personnel.
14. Reviews incoming mail to keep informed on the status of matters being handled; routes other mail to appropriate departments or divisions; handles routine correspondence and independently prepares appropriate replies.
15. Receives telephone calls and visitors; facilitates problem solving gives out detailed information regarding department activities and programs; refers calls or visitors to appropriate officials.
16. Maintain departmental records; record transactions and data in journals ledgers logs and on special forms; acts as a point of contact for the area served and gives information or refers inquiries to proper personnel.
17. Uses a variety of mathematical formulas; summarizes statistical information; prepares charts graphs and tables.
18. Processes information using a variety of computer-driven word processing spreadsheet and file maintenance programs which requires the use of a variety of complicated formats for preparing correspondence reports and manuscripts. Work includes responsibility for the accuracy of spelling punctuation format and grammar.
19. Composes forms letters memorandums reports and minutes; drafts information and materials for various purposes.
20. Enters data for equipment repair and parts order records for school buses service trucks and all school system vehicles into the State Vehicle Fleet Management System.
21. Verifies the accuracy of parts purchased against the invoice and enters them into the State Vehicle Management System.
22. Files equipment repair and parts sheets parts purchase records records of rebuilt engines and other parts maintenance bus log records and inspection records.
23. Calculates cost and enters data into the State Vehicle Fleet Management System for records of rebuilt engines and parts.
24. Enter daily fuel usage data for all vehicles and odometer readings into the State Vehicle Fleet Management System.

PHYSICAL AND COGNITIVE REQUIREMENTS

The major physical and cognitive requirements listed below are applicable to the TIMS (Transportation Information Management System) Coordinator job classification within Bertie County Schools.

Work in this classification is considered medium physical work requiring the occasional exertion of 50 pounds of force and frequent exertion of up to 20 pounds of force and constant exertion of up to 10 pounds of force to move objects.

Must be able to:

• Obtain a bus license
• Walk lift reach stoop stand grasp balance climb kneel and crouch
• Work in various inside and outside environments being subjected to weather changes noise vibrations job hazards and atmospheric conditions
• Use visual acuity required for depth perception and color perception
• Visually inspect small defects and/or small parts
• Use a variety of measuring devices
• Assemble or fabricate parts at or within arms length
• Operate machines motor vehicles hand tools and job-specific equipment and tools
• Determine the accuracy and thoroughness of work
• Observe general surroundings and activities
• Hear sufficiently to accurately perceive information at normally spoken word levels
• Use communication by means of the spoken word to express or exchange ideas
• Safely work in situations of exposure to blood-borne pathogens which may require specialized personal protective equipment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee regularly works indoors. The noise level in the work environment is usually moderate. The work is typically performed in the Central Office.

Required Experience:

IC