The Technical Document SpecialistSr. Technical Document Specialist

Shift: Day Hours

Position Summary:

The Technical Document Specialist / Senior Technical Document Specialist provides functional administrative support for the CMMS (Maximo) system including access management master data maintenance and documentation control for the Manufacturing Maintenance Engineering and Utility Operations departments. This role is responsible for initiating updating and maintaining a wide range of controlled documents tracking them through the approval lifecycle and ensuring accurate revision control and archival of historical records. The position requires frequent computer use to complete daily tasks and core responsibilities.

The role supports both the Manufacturing Maintenance & Engineering teams and the Utility Operations department.

Key Responsibilities:

1. CMMS (Maximo) Administration

• Serve as the Subject Matter Expert (SME) for Maximo including master data entry Level I technical support reporting data requests CAPEXrelated bulk data entry and access management.
• Provide administrative support for Maximo including updates to related procedures (e.g. CS000AD103).
• Support audits by generating and providing CMMS reports.

1. Documentation & Change Control

• Act as SME for documentation systems such as Maximo SAP Autodesk and other related platforms.
• Author and maintain departmental documentation including SOPs job plans and other controlled documents.
• Track documents through the approval process and maintain accurate revision histories.
• Assist with change control processes including development routing tracking and closure.
• Track overdue quality items such as incidents CAPAs and change controls.

1. CAPEX & Financial Tracking

• Manage Requests for Capital Expenditures (RCEs) and CAPEX processes including submissions tracking forecasting goods receipt and accruals.
• Manage purchasing activities including purchase requests bid waivers SAP entries tracking accruals PCard purchases and expense reports.
• Manage vendor invoicing including CMMS reconciliation cost center accuracy and crosscharging.

1. Operational Support

• Coordinate maintenance tool purchases distribution and tracking.
• Coordinate production maintenance tool and uniform orders.
• Manage chemical and ethanol ordering for Utility Operations including PRM documentation (monthly government reporting for industrial alcohol) and records archiving.

1. Documentation Archiving & Compliance

• Handle paper and electronic documentation archiving in accordance with SOP requirements.
• Manage SDA3A deliveries weekly utility packets and quarterly Maximo P2 overdue reports.

1. General Administrative Support

• Coordinate departmental administrative needs including training travel expense reports office supplies safety supplies service awards and computer equipment ordering.

Education and Experience:

Technican Document Specialist I: Bachelors Degree Professional registration and/or certification as appropriate. 2 years experience in a manufacturing environment preferred. Knowledge in CMMS (Computer Maintenance Management System) Maximo Software.

Sr. Technician Specialist: BS/BA degree and 5 years of related experience. An equivalent combination of education and experience may be addition must be a SME in 4 Unit Operations and 2 functions or 2 departments. Knowledge in CMMS (Computer Maintenance Management System) Maximo Software.

Equivalency:

Depending on the area of assignment directly related experience or a combination of directly related education and experience and/or competencies may be considered in place of the stated requirements. Example: If a job level requires a Bachelors degree plus 4 years of experience an equivalency could include 8 years of experience an Associates degree with 6 years of experience or a Masters degree with 2 years of experience.

Third Party Agency and Recruiter Notice:

Agencies that present a candidate to Grifols must have an active nonexpired Grifols Agency Master Services Agreement with the Grifols Talent Acquisition Department. Additionally agencies may only submit candidates to positions that they have been engaged to work on by a Grifols Recruiter. All resumes must be sent to a Grifols Recruiter under these terms or they will be considered a Grifols candidate.

Grifols provides equal employment opportunities to applicants and employees without regard to race; color; sex; gender identity; sexual orientation; religious practices and observances; national origin; pregnancy childbirth or related medical conditions; status as a protected veteran or spouse/family member of a protected veteran; or disability. We will consider for employment all qualified applicants in a manner consistent with the requirements of all applicable laws.

Location:NORTH AMERICA : USA : NC-Clayton:custbuilding

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