Temporary Office Assistant IIIII Pool (Blythe, CA)
Job Location:
Blythe, CA - USA
Hourly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
For questions regarding this position please contact the Recruiter listed in the Supplemental Information section.
- ABOUT THE POSITION
The County of Riverside Temporary Assignment Program is seeking skilled and motivated individuals to serve as Temporary Office Assistants II/III in various departments. This is an excellent opportunity to contribute to a dynamic team that supports vital public services throughout the county. A candidate pool will be established to fill current and future vacancies in the Blythe CA area only.
Key responsibilities include:
Demonstrating empathy and maintaining strict confidentiality with clients
Managing and routing incoming calls with professionalism
Performing high-volume data entry filing and document scanning
Please note: Positions within the District Attorneys Office and Probation department require a law enforcement background investigation which includes a detailed questionnaire an interview with a background investigator and submission of multiple references.
Bilingual Advantage
Were especially seeking candidates fluent in Spanish! Bilingual applicants will be required to pass a language proficiency exam and if selected will receive an additional incentive for their skills.
County Departments:
TAP
The Temporary Assignment Program (TAP) recruits and hires temporary employees for all County departments. TAP assignments are a great way to learn about working for the County while working on a temporary at-will basis.
Temporary (Temporary Assignment Program - TAP) positions are compensated at an hourly flat rate and are At-Will assignments.TAP Benefits: OF ESSENTIAL DUTIES
OFFICE ASSISTANT II- Assist the public by referring them to sources of information giving out standard forms explaining how to complete them and answering requests for factual information by consulting various available sources.
- Insert and extract materials from subject matter files classify material by nature of subject matter and prepare new file folders as needed.
- Maintain informational or operational records; answer telephone and assist callers by providing information taking messages or routing calls to others.
- Type a variety of information such as statistical and budgetary tabulations reports manuscripts contracts pamphlets letters charts and other documents from rough plain corrected copy or dictated material utilizing information processing equipment.
- Utilize formerly recorded material to create new documents or files incorporating all revisions; independently set up formats for reports files letters and dual and multi-column documents taking into consideration the special needs of originator.
- Gather information from a variety of source documents; establish and revise glossaries utilizing stored keystrokes; create multi-page documents with headers and footers; set up merged documents.
- Compile store and maintain a system of information retrieval on tapes or disks; edit copy for errors; compose routine letters on factual subjects; make out bills abstracts orders notes permits licenses etc.
- Receive fees when the amount is readily obtainable by simple computations or from fixed schedules; prepare receipts and accounts for money.
- Compare a variety of documents such as purchase orders receival slips and others to make extensions batch totals and to check for mathematical accuracy and general completeness.
- Post data types encode and transmit alphanumeric and numeric data from source documents; key in commands to locate files; enter store retrieve and delete information in order to update records and/or data bases.
- May verify the accuracy of information entered and correct errors in transmission.
- Make computer inquiries to retrieve information and to print reports; may align carriage tapes and forms to print records mailing lists roster indexes and similar listings; maintain informational and operational records.
- Serve as a receptionist and schedule appointments; as a secondary responsibility may operate a telephone switchboard.
OFFICE ASSISTANT III
Perform complex clerical work requiring the application of laws policies procedures and specialized terminology; prepare and process materials which require the review of complex source material and a thorough familiarity with policies procedures terminology and various applicable laws in order to obtain the necessary data.
Give information to the public or interdepartmental representatives in situations where judgment and interpretation of departmental policies and regulations are required.
Review a variety of reports forms and records for accuracy completeness and compliance with applicable ordinances; answer questions involving searching for and summarizing technical data laws policies or procedures.
Compile a variety of narrative and statistical reports which requires locating sources of information devising forms to secure the data and determining proper format for finished reports.
Design or revise office forms; set up and maintain complex filing systems.
Initiate replies to routine correspondence; compose correspondence and other materials requiring the application of subject matter knowledge and discrimination in the selection of data.
May provide technical guidance and/or training to clerical staff; may assign and review the work of clerical staff; prepare and revise written procedures.
Type a wide variety of complex material such as difficult statistical and budgetary tabulations highly confidential reports and letters priority manuscripts or contracts and other specialized documents from rough plain corrected copy or dictated material utilizing information processing equipment.
Develop automated files and maintain the storage of tapes and disks; develop and revise standardized formats for documents for the department; operate peripheral equipment.
Isolate and resolve equipment and procedural problems; perform backup of systems and maintain archived record library and reference logs; serve as technical expert on the operation of information processing equipment.MINIMUM QUALIFICATIONSOFFICE ASSISTANT II /TAP RATE: $17.9705
Experience: Any combination of education and experience that would provide the knowledge and abilities listed below.
Knowledge of: Correct grammar spelling and punctuation; office procedures including preparing correspondence and reports; filing indexing and cross-referencing methods; principles methods and equipment used in information processing.
Ability to: Perform clerical work and quickly learn the specific operation of the office; make decisions in standard procedural matters without immediate supervision; prepare and maintain accurate records and reports; make arithmetic calculations rapidly and accurately; understand and follow written and oral instructions; establish and maintain effective working relationships; operate a variety of standard office equipment.
OFFICE ASSISTANT III /TAP RATE: $18.4689
OPTION I
Experience: Two years of clerical experience.
OPTION II
Education: Completion of 18 semester or 27 quarter units from an accredited college or university in secretarial sciences office practices business education or a closely related field to the assignment.
Experience: One year of clerical experience.
OPTION III
Education Completion of 360 hours of training from a recognized occupational training program in secretarial sciences business education or a closely related field.
Experience: One year of clerical experience.
ALL OPTIONS
Knowledge of: The principles methods and equipment used in information processing; correct English usage grammar spelling vocabulary punctuation format and style; office procedures including preparing correspondence and reports filing and operating standard office equipment.
Ability to: Understand the capabilities and applications of information processing equipment considering the requirements of the unit; use initiative and judgment in setting up formats for a variety of documents; provide guidance to and train staff; proof and correct copy into acceptable final form; store and retrieve a variety of documents and subdocuments; meet departmental production and accuracy standards; establish and maintain effective working relationships.
Other Requirements: Skill to type 40 words per minute may be required.
**This classifications rate of pay will be set in accordance with California Senate Bill 525 requirements for applicable departments**SUPPLEMENTAL INFORMATIONWHATS NEXT
BASED ON THE NUMBER OF APPLICATIONS RECEIVED THIS POSTING MAY CLOSE WITHOUT NOTICE.
This recruitment is open to all applicants.
For questions regarding this requirement:
Contact Daniel Kimbrough at or at . For General inquiries please allow up to two business days to receive a response.
Based on the number of applications received this posting may close early with or without notice.APPLICATION INFORMATION
Veterans Preference
The County has a Veterans Preference Policy applicable to new hires. To qualify attach the required documents to your job application. Documents include a copy of your (or your spouses) Member-4 Form DD-214 indicating dates of service. For spousal preference and as applicable the following documents: a copy of your marriage certificate spouses death certificate a letter of spouses disability and/or letter of service-related death (if available) from the U.S. Veterans Administration. For privacy reasons it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans preference. For complete details and documentation requirements please review the Veterans Preference Policy C-3 here: Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation please visit the Disability Access Office web page located at: of Education
If using education to qualify or when requested by the recruiter upload a copy of any license(s) official/unofficial transcript(s) degrees and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted.If your education was completed outside of the United States you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators Inc. (AICE).
Work Authorization Requirement
Applicants must be legally authorized to work in the United States at the time of application. The County of Riverside does not participate in visa sponsorship programs including H1-B visas and will not provide sponsorship for any employment-based visas.Equal Opportunity Employer
The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race color religion sex national origin age disability sexual orientation gender gender identity gender expression marital status ancestry medical condition (cancer and genetic characteristics) genetic information or denial of medical and family care leave or any other non-job-related factors.Pre-Employment
All employment offers are contingent upon successful completion of pre-employment requirements including a criminal background investigation which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A pre-employment physical examination and background check may be required.Probationary Period
As an Approved Local Merit System all County of Riverside employees except those serving At Will are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding County Resolution or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.General Information
Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies.Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered.
Please read and follow any special application instructions on this posting. Click the Apply link located on this page to submit your application. For additional instructions on the application process examinations Veterans preference pre-employment accommodation or other employment questions please refer to our web site .
If you are experiencing technical problems you may contact the applicant support desk Monday through Friday 6 am to 5 pm Pacific Time at or toll-free 1-.
Required Experience:
Junior IC
