Temporary Mail and Operations Assistant Job ID 2026-1857

• The following duties are representative of the essential functions of this position and are not intended to be an exhaustive list. Additional duties may be assigned based on business needs.
• Mail Processing & Administrative Support
• Process incoming mail and packages including opening sorting and scanning into digital format.
• Assist with incoming deposition transcripts.
• Process incoming CDs thumb drives and other digital media.
• Prepare and assist with large-volume copy and print requests.
• Support confidential document shredding services.
• Assist with printing correspondence and envelopes from outsourced teams.
• Assist in copying stuffing and stamping outgoing mail.
• Ensure incoming documents are accurately scanned named and routed to the appropriate departments.
• Maintain organization and cleanliness of mailroom and document processing areas.
• Assist with inventory and stocking of office and mailroom supplies.
• Provide administrative and operational support to various departments as needed.
• Assist with special projects data entry filing document preparation and other administrative tasks.
• Perform other duties and responsibilities as assigned.

COMPETENCIES: To perform the job successfully an individual should demonstrate the following competencies:

• Intellectual/Analytical
  • Synthesizes complex or diverse information and solves issues regarding assigned work responsibilities.
  • Follows established workflows and procedures to ensure accuracy and efficiency.
• Problem Solving
  • Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions when needed; works well in individual and group problem-solving situations.
• Technical Learning
  • Picks up technical processes and mailroom systems quickly; demonstrates the ability to learn document management platforms scanning software and office equipment as required by the role.
• Interpersonal
  • Communication Communicates clearly and professionally both verbally and in writing; listens actively and asks for clarification when needed; conveys information accurately to team members and supervisors.
  • Teamwork Balances team and individual responsibilities; contributes to a positive team environment; supports coworkers and assists in meeting shared deadlines.
  • Dependability Follows through on commitments; consistently meets deadlines; takes responsibility for own actions; maintains reliable attendance and punctuality.
• Organizational
  • Attention to Detail
  • Demonstrates accuracy and thoroughness in all assigned tasks; monitors own work to ensure quality; applies a careful and methodical approach to document scanning naming and routing.
• Time Management
  • Prioritizes and plans work activities effectively; uses time efficiently; manages multiple tasks simultaneously without compromising accuracy or quality.
• Organization
  • Keeps work areas neat and orderly; ensures supplies and materials are properly stocked and accessible.

• Education and Experience
  • High school diploma or equivalent required. Previous experience in a mailroom office support administrative or clerical role preferred but not required.
• Technical Skills
  • Basic proficiency with computers and standard office software (Microsoft Office email document management systems). Familiarity with scanning equipment copiers and multifunction printers preferred.
• Physical Requirements
  • Regularly required to stand walk bend reach lift carry and move mail trays packages and office supplies weighing up to 30 pounds. May be required to sit and work at a computer for extended periods while processing and scanning documents.
• Confidentiality
  • Must handle sensitive and confidential documents with discretion and in accordance with company policies and applicable regulations.