Temporary HR Coordinator (Parental Leave Coverage)

Title: Temporary HR Coordinator (Parental Leave Coverage)

Status: Temporary Assignment September 2026 February 2027

Hours: 20/week Monday - Friday (Hybrid)

Location: BrooklynNYorBloomington IN

Reports to: Head of People & InclusionandHR Operations Manager

Secretly Groupis a U.S.-based independent music company founded in 1996 and headquartered in Bloomington Indiana. Itoperatesas a multi-label group creative services platform and music publishing company focused on artist development and long-term catalog value. Notable artists include Bon Iver Mitski Khruangbin Phoebe Bridgers and Japanese Breakfast. With offices in New York Los Angeles Chicago and London affiliated labels includeTheNumeroGroupGhostly InternationaldrinksumwtrMerge Records andSacred Bones Records. All labels share infrastructure and common distribution throughSecretly Distribution the distribution and services arm founded in 1997operatingas an enterprise level global music distributor for independent labels and artists. Secretly Distribution is widely recognized as one of the largest independent music distributors today.

Position Summary:

We areseeking a Temporary HR Coordinator to provide day-to-day operational support duringparentalleave. This roleis responsible forhelping manage the employee lifecycle from recruiting through offboarding while ensuring the HR department continues tooperate smoothly across multiple U.S. and international offices.Working closely with the HR Operations Manager the HR Coordinator will support recruiting coordination onboarding employee documentation leave administration HRIS maintenance and general HR administration. The role will alsoassistwith recurring administrative projects scheduling reporting and coordination of annual HR initiatives.

This position is ideal for someone who enjoys creating structure thrives on organization and is interested in gaining broad exposure across all areas of Human Resources within a growing global organization.

Responsibilities:

• Coordinate full-cycle recruitment administration includingdrafting job postspostingroles schedulinginterviewsandmaintainingourapplicant tracking system

• Support onboarding and offboarding activities ensuringtimelycompletion of documentation HRIS updatessome onboardingcoordination&cross-functional communication

• Maintainaccuratedocumentation within BambooHRandemployee personnel files

• AssistwithHRadministrationoftheemployeelifecycle

• Coordinate recurring HR processes including training assignments document retention compliancetrackingandsignedacknowledgements

• Provide administrative support for annual HR initiatives including performance reviews Open Enrollmenttrainingcomplianceandotheryear-end projects

• Support calendar management meetingcoordinationand expense reporting for the HR Operations Manager

Ideal Candidate will Possess:

• Prior experience handling HR administrative tasks is preferred

• Outstanding organizational skills and exceptional attention to detail with the ability to manage multiple priorities simultaneously

• A proactive service-oriented approach and a genuine interest in supporting employees and leaders across the organization

• Excellent written and verbal communication skills with the ability to interact professionally at all levels of the business

• Strong judgment and discretion when handling confidential and sensitive information

• Comfort navigating ambiguity whilemaintainingorganization and follow-through

• A systems mindset with an interest in improving processes and creating operational efficiency

• Strongexcelskills and confidence working withlarge amountsof information and data
• Experience working with HRIS platforms (BambooHR preferred) Google Workspace and Microsoft Office

All qualified applicants will receive consideration for employment without regard to disability protected veteran status age race creed color religion sex marital status affectional or sexual orientation gender identity or expression ancestry nationality or national origin.

Required Experience:

IC