Temporary Academic Administrative Assistant, Global Health

Join a dynamic academic department where youll play a central role in supporting faculty students and departmental operations. As the departments primary administrative professional youll serve as the key point of contact ensuring the smooth day-to-day functioning of the office while coordinating courses managing records and facilitating communication across the university. Youll partner closely with the department chair on budgeting and financial processes organize special events and help create an efficient welcoming environment that enables outstanding teaching and scholarship. This is an ideal opportunity for someone who enjoys building relationships managing multiple priorities and contributing to the success of a collaborative academic community.

Essential Responsibilities

• Coordinate and support departmental events lectures and special programs by managing logistics reserving spaces arranging catering coordinating communications and assisting with visitor travel and itineraries. Create and distribute promotional materials to help engage the campus community.
• Serve as the organizational hub of the department by maintaining digital records and files managing office and instructional supplies coordinating department calendars and scheduling meetings and classroom spaces.
• Support the departments academic operations by maintaining course and enrollment data coordinating curriculum information preparing course scheduling materials for the Registrar managing departmental communications and assisting with assessment activities.
• Maintain and update the departments website and digital communications ensuring accurate and current information about faculty courses majors minors and department initiatives. Assist with marketing efforts and maintain departmental publications and print materials.
• Provide comprehensive administrative support to faculty including preparing course and publication materials coordinating governance submissions onboarding new faculty and arranging travel and logistics for conferences and professional development.
• Manage departmental financial and budget processes by processing invoices reimbursements procurement transactions and account transfers; monitoring budgets and expenditures; maintaining accurate financial records; and partnering with the department chair to prepare annual operating capital and personnel budget requests.
• Leverage university and cloud-based technologies to support departmental operations including Workday for financial and administrative processes Google Workspace for document management and collaboration and Canva to create polished communications and promotional materials.
• Contribute to the success of the department by performing additional administrative and operational responsibilities as needed.

Minimum Requirements: High School Diploma or GED

Preferred Requirements: Associates Degree in Business Administration Office Administration or experience in a related field