Talent Operations Specialist

The People & Talent Operations Coordinator is a crucial role within our Talent pod responsible for driving operational excellence across two core pillars: our Contingent Workforce Program and our onboarding compliance workflows (including Background Checks and I-9 verification). This individual will serve as a subject matter expert and the primary point of contact for stakeholders vendors and hiring managers ensuring a seamless compliant and highly efficient onboarding experience for all workers.

Program Oversight:Manage the end-to-end contingent workforce lifecycle including the onboarding tracking and offboarding of temporary contract and freelance workers.

System Governance:Maintain precise up-to-date contract worker records within the HRIS/VMS ensuring 100% data integrity and compliance with internal policies.

Vendor & Partner Collaboration:Partner closely with third-party staffing agencies and vendors to facilitate timely placements monitor contract compliance and audit tax/legal documentation.

Stakeholder Enablement:Serve as the main point of contact for business managers regarding contingent talent addressing inquiries troubleshooting access (including IT ticket management) and providing operational updates.

Reporting & Analytics:Generate monthly/quarterly metrics on contingent workforce utilization cost analysis and contract tenure to inform business decisions.

Background Checks & Screening:Initiate track and review comprehensive background screening workflows for new hires flagging and escalating discrepancies as needed.

Employment Eligibility (I-9 / E-Verify):Oversee the Form I-9 verification process and employment eligibility workflows ensuring strict adherence to federal regulations and timeline compliance.

Cross-Functional Support:Partner with the broader Talent pod (Candidate Support and Employee Onboarding) to provide operational redundancy and coverage during peak hiring seasons.

Experience:25 years of progressive administrative or operational experience within an HR/Talent Function (RIV 4 level autonomy expected).

Technical Savvy:Hands-on experience with HRIS and VMS platforms; direct familiarity with Workday ServiceNow Jira or Smartsheet is highly preferred.

Compliance Acumen:Proven experience managing background check platforms Form I-9 verification and handling highly sensitive employee data with strict confidentiality.

Communication & Presence:Exceptional verbal and written communication skills; ability to partner professionally with external vendors and internal leadership.

Execution & Agility:A proactive motivated self-starter who thrives with minimal guidance effectively prioritizes a high volume of requests and navigates fast-paced organizational changes with ease.

Tools:Intermediate to advanced proficiency in Google Workspace.

Education:Bachelors degree preferred or equivalent practical experience.