Talent Acquisition Coordinator Lead, Executive Recruitment

Purpose

The Executive Recruiting Coordinator is directly responsible for the day-to-day communications and logistical support for recruiters hiring managers and applicants for VP level hiring at AbbVie.

 Key Responsibilities Include:

• Coordinate interview schedules and schedule change requests
• Keep hiring teams informed of interview schedule request status confirmation of receipt of schedule request and weekly interview request updates
• Use of multiple databases and/or tracking systems to provide information metrics & reports (SmartRecruiters (ATS) Background Screening Travel)
• Arrange all candidate domestic and international travel accommodations etc.
• Process all expense reimbursement and invoices on a weekly basis
• Process background and drug screen requests and provide updates on status of requests
• Processes special forms for approval (Relocation Sign on Bonus and other employment forms)
• Update SmartRecruiters ATS with candidate status and interview data
• Provide high touch customer service to candidates hiring managers and administrative staff
• Ensure a best-in-class candidate/manager experience
• Ability to work with and safeguard confidential information
• Responsible for compliance with applicable Corporate and Divisional Policies and procedures
• Prioritizes work assignments and completes them on time
• Negotiates to adjust deadlines as needed 
• Maintains workflow efficiency smooth workflow operation and high-quality standards
• Partner with Executive Administrative Assistants building relationships and being a trusted partner

Qualifications :

Education and Experience

• High School diploma or equivalent bachelors degree highly preferred

• A minimum of 2 years administrative or customer support/scheduling/event planning/coordination experience preferred
• Experience working with Applicant Tracking Systems Microsoft Outlook Candidate travel site Microsoft Word and Microsoft Excel preferred
• Prior staffing coordination or HR experience preferred

 Key Competencies:

• Learns fast grasps the essence and can change the course quickly where indicated
• Excellent customer service skills including: phone etiquette attention to detail & follow-up communications skills (verbal written and phone)
• Will be privy to confidential information and must be able to execute work while keeping details confidential

Additional Information :

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: 

• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this roleat  the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on manyfactors  including  geographic location and we may ultimately  pay more or less than the posted range. This range may be  modified in the future. 

• We offer a comprehensive package of benefits including paid time off (vacation holidays sick) medical/dental/vision insurance and 401(k) to eligible employees.

• This job is eligible to  participate in our short-term incentive programs. 

Note: No amount of pay is  considered to be wages or compensation until such amount isearned  vested  and determinable. The amount and availability of  any bonus commission incentive benefits or any other form of compensation and benefits that areallocable to a   particular employee  remains in the Companys sole and absolute discretion unless and until paid and may be  modified at the Companys sole and absolutediscretion  consistent with applicable law. 

AbbVie is an equal opportunity employer and is committed to operating with integrity driving innovation transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled. 

US & Puerto Rico only - to learn more visit  & Puerto Rico applicants seeking a reasonable accommodation click here to learn more:

Work :

No

Employment Type :

Full-time