SVP-Facilities and Procurement Operations-FD599802

ICLs ability to deliver high-quality services across 135 programs depends on safe reliable and efficiently operated facilities. We are seeking an exceptional leader to oversee Facilities and Procurement Operations and bring a strategic enterprise-wide approach to infrastructure vendor management and organizational spending. This role offers a unique opportunity to strengthen operational consistency optimize costs and lead long-term capital planning all while ensuring that ICLs facilities and resources continue to support our mission and the communities we serve.

Enterprise Spend & Operations Leadership

• Own and oversee total enterprise spend across facilities and procurement (OPEX Operating expenditures CAPEX Capital expenditures)
• Establish a unified strategy linking; Strategic sourcing Vendor management and Facilities execution.
• Drive financial discipline across all operational areas without compromising service delivery.

Facilities Operations & Capital Management

• Oversee maintenance and operations of all ICL properties (residential office and apartments)
• Ensure compliance with building systems safety standards and regulatory requirements
• Lead capital planning including 15-year capital improvement plans
• Manage vendor contracts for; HVAC electrical elevators fire/life safety systems Cleaning security utilities and repairs Monitor building violations inspections and corrective actions Oversee fleet management and lifecycle planning and all other related operational aspects.

Procurement & Strategic Sourcing

• Develop implement and maintain a centralized procurement strategy for workflow and processes
• Standardized procurement policies aligned with DHS DOHMH OMH and other funders
• Lead sourcing initiatives to optimize cost quality and Vendor performance while identifying opportunities for Vendor consolidation Cost savings and Contract renegotiations.

Vendor Management & Contract Oversight

• Oversee full lifecycle of vendor relationships:
  • Vetting onboarding performance monitoring renewal and termination
• Implement a formal vendor performance and compliance framework
• Lead contract negotiation and enforcement
• Maintain centralized contract repository and tracking system
• Handle high-risk vendor issues disputes and escalations

Financial Stewardship & Cost Control

• Partner with Finance to align operations with budgeting Forecasting and spend management
• Monitor vendors spend and cost drivers (utilities maintenance security etc.)
• Conduct cost-benefit and ROI analysis for major contracts and capital projects
• Ensure procurement and facilities decisions support long-term financial sustainability
• Partner with program teams to ensure objectives regarding facilities and procurement outcomes are achieved.

Compliance Risk & Internal Controls

• Ensure compliance with Nonprofit regulations Government funding requirements and Audit standards
• Identify and mitigate risks such as:
• Vendor overbilling
• Conflicts of interest
• Fraud or non-compliance
• Strengthen internal controls across procurement and facilities operations

Systems Process Improvement & Automation

• Implement and optimize systems for:
• Procurement workflows
• Vendor tracking
• Facilities management (e.g. Angus or similar)
• Standardize processes:
• Purchase requests
• Approvals
• Vendor onboarding
• Drive automation reporting and dashboarding for executive visibility

Cross-Functional Leadership

• Partner with:
• Finance (budget reporting audits)
• Programs (service delivery needs)
• Legal & Compliance
• Serve as a key operational advisor to the CFO and Executive Team

• Align operational decisions with programmatic and financial priorities

• Serve as key partner to:
• Finance (budgeting reporting audits)
• Program leadership (service delivery needs)
• Executive team (strategic planning)
• Act as the bridge between financial oversight and operational execution.

Leadership & Organizational Development

• Lead and develop a multi-layered team across:
• Facilities
• Procurement
• Vendor Management
• Establish clear accountability structures and KPIs
• Build a culture of:
• Performance
• Transparency
• Continuous improvement

Essential Knowledge Skills and Abilities:

• Enterprise operations leadership
• Procurement and vendor strategy expertise
• Strong financial and cost management acumen
• Facilities and infrastructure oversight
• Contract negotiation and vendor governance
• Strategic thinking with execution focus
• Change management and organizational integration
• Committed to active promotion of ICL values and goals.
• Knowledge of property management & maintenance and operational planning.
• Detailed knowledge of computer systems and programs related to and necessary for the performance of the job.
• Knowledge or inventory management.
• Knowledge of safety related matters.
• Ability to work and collaborate as part of a multi-disciplinary team. Ability to interact well with others and be culturally sensitive to both staff and consumers.
• Ability to react appropriately in emergency situations.
• Ability to lead and supervise and evaluate subordinates.
• Ability to communicate at the highest levels.
• May spend upwards of fifty percent of the workweek in the field traveling within the Greater New York area.

Qualifications and Experience:

• Masters degree in business Finance Operations Engineering or related field
• 1215 years of experience across:
• Facilities operations
• Procurement / sourcing
• Vendor management
• 7 years in executive leadership roles
• Experience in nonprofit healthcare or multi-site operations preferred.

• Equivalent combination of education training and experience will be considered. Engineering degree a plus.

Required Experience:

Senior Exec