Supply Chain Coordinator PGS

Position Concept:

The Supply Chain Coordinator supports the operational and administrative functions of the supply chain department for the largest natural gas utility in Florida. The Coordinator will focus on fleet and facilities management. This role ensures efficient coordination of procurement activities asset tracking vendor support and financial processes. The coordinator plays a key role in maintaining data accuracy supporting reporting needs and serving as a backup resource across the supply chain team.

PRIMARY DUTIES & RESPONSIBILITIES:

• Coordinate day-to-day supply chain activities related to fleet and facilities management including facilities service scheduling fleet asset tracking and vendor communication.
• Use multiple systems including SAP AVL (Automatic Vehicle Location) and fleet management platforms like Holman/ARI to oversee and track fleet operations and facilities data.
• Create and process Purchase Requisitions (PRs) in alignment with company policies and operational needs.
• Monitor invoices from submission to payment ensuring comprehensive documentation accurate coding and prompt resolution of any discrepancies.
• Facilitate invoice payment procedures by working collaboratively with finance teams and vendors to guarantee precise and timely payments.
• Maintain organized records of procurement fleet and facilities transactions to support audits and compliance requirements.
• Generate and analyze routine and ad hoc reports related to fleet utilization expenses facilities operations and supply chain performance.
• Assist with budget tracking and cost control initiatives for fleet and facilities expenditures.
• Ensure compliance with internal controls company policies and regulatory requirements.
• Serve as a backup coordinator for the supply chain department providing cross-functional support as needed.

SUPERVISION:

Indirect Supervision: Supplier Management

RELATIONSHIPS:

Key Internal: Operations (members of field management) Engineering and Construction Team Members Supply Chain Management team

Key External: Suppliers (Holman AssetWORKS AVL vehicle dealerships etc.)

QUALIFICATIONS:

Education

Required: Bachelors degree in business supply chain or related field

Experience

Required: 3 years of procurement or supply chain

Preferred: Admin skills with SAP MS Office AVL and fleet management platforms

Knowledge/Skills/Abilities (KSA)

Required: Strong analytical ability organizational skills effective communication attention to detail and ERP system familiarity; experience in supply chain coordination fleet management facilities coordination or administrative operations preferred; experience with purchase requisition creation invoice tracking and payment processing; strong organizational and multitasking skills with high diligence; proficiency in Microsoft Office Suite particularly Excel for reporting and data analysis; effective communication and problem-solving abilities; ability to work effectively in a fast-paced deadline-driven environment.

Preferred: A Demonstrated knowledge of procurement regulations contractual terms and enterprise resource planning (ERP) systems such as SAP and Oracle; analytical skills familiarity with ERP systems meticulous organizational and communication skills; basic understanding of procurement regulations contract terms.

LEADERSHIP COMPETENCIES:

• Speaks on Safety Health and the Environment
• Takes Ownership and Acts with Integrity
• Drives Operational Excellence for Customers
• Build Strong Collaborative Relationships
• Develop People and Teams
• Cultivate Innovation and Embraces Change
• Thinks Strategically and Exercises Sound Judgment

WORKING CONDITIONS:

Office environment; In office four days one day remote; meetings in various locations; occasional overtime/weekend/on-call support

PHYSICAL DEMANDS/REQUIREMENTS:

The applicant must be capable of sitting for long durations; work is performed in typical office settings with occasional weekend overtime or emergency response as required. A valid drivers license is required for operating a motor vehicle.