Subcontracts Administrator

What youll bring to the role

You bring a combination of commercial awareness organizational skills attention to detail and a desire to grow within project services procurement contracts or supply chain management.

• Bachelors degree in Business Supply Chain Management Construction Management Engineering Commercial Management or a related discipline; or an equivalent combination of education and relevant experience.
• Typically 3 years of experience supporting contracts administration subcontract administration procurement supply chain project controls project administration or related functions.
• Understanding of subcontracting procurement commercial and project delivery processes within an industrial engineering construction or project environment.
• Experience supporting bid evaluations contract preparation subcontract administration or supplier management activities.
• Knowledge of commercial and contractual principles including contract documents terms and conditions and change management processes.
• Strong organizational skills with the ability to manage multiple assignments and competing priorities.
• Attention to detail and the ability to maintain accurate records documentation and contract files.
• Strong analytical and problem-solving skills with the ability to evaluate information and support practical solutions.
• Effective communication and interpersonal skills with the ability to collaborate across multiple disciplines and stakeholder groups.
• Ability to work independently within established processes while recognizing when additional guidance is required.
• Intermediate understanding of procurement contracts and project management systems and tools.
• Proficiency with Microsoft Office applications and document management systems.
• Commitment to integrity collaboration continuous learning and customer-focused project delivery.
• Ability to build productive relationships with project teams suppliers contractors and internal stakeholders.

Benefits

Feel the energy at Worley with access to a range of benefits including: paid-time off holiday pay (usually 8 per year in the US) and eligibility to participate in the medical life dental and vision insurance plans as well as 401K plan.

Apply today

If you are a motivated professional who enjoys contract administration supplier engagement and supporting successful project delivery we encourage you to apply. Join Worley and help build the commercial relationships and execution partnerships that support some of the worlds most important energy chemicals and resources projects.

Moving forward together

We want our people to be energized and empowered to drive sustainable impact. So our focus is on a values-inspired culture that unlocks brilliance through belonging connection and innovation. Were building a diverse inclusive and respectful workplace. Creating a space where everyone feels they belong can be themselves and are heard.

And were not just talking about it; were doing it. Were reskilling our people leveraging transferable skills and supporting the transition of our workforce to become experts in todays low carbon energy infrastructure and technology. Whatever your ambition theres a path for you here. And theres no barrier to your potential career success. Join us to broaden your horizons explore diverse opportunities and be part of delivering sustainable change.

#LI-JS4

About us

Worley is a global company of energy chemicals and resources experts headquartered in Australia. We partner with our customers to deliver projects and create value across the life of their assets. We specialize in consulting engineering procurement and construction across the project lifecycle with services extending through to operations and decommissioning. Leveraging extensive experience and AI-enabled delivery we support customers in navigating complexity as they meet todays needs and transition to more sustainable solutions.

Subcontracts Administrator

Play an integral role in delivering successful projects by managing the subcontracting processes that support safe efficient and cost-effective project execution. As a Subcontracts Administrator you will serve as a key link between project teams contractors suppliers and operational stakeholders helping ensure that critical services are sourced contracted and administered in alignment with project objectives contractual requirements and customer expectations.

This role offers the opportunity to contribute directly to project success while developing expertise in procurement contracting commercial administration and supplier management within a dynamic EPC environment. Working alongside experienced project procurement construction and commercial professionals you will support the delivery of complex projects across the energy chemicals and resources sectors.

Purpose of the role

The Subcontracts Administrator is responsible for supporting the administration of subcontracting activities associated with construction services specialty contractors consultants equipment providers and other project service requirements. You will assist with the planning solicitation evaluation negotiation award administration and closeout of subcontract agreements while ensuring compliance with company procedures project requirements and contractual obligations.

Working under general supervision you will coordinate subcontract administration activities support proposal and award processes monitor contractor performance and help facilitate the successful delivery of subcontracted services. Through effective communication attention to detail and strong organizational skills you will contribute to project execution while supporting commercial operational and supply chain objectives.

You will be responsible for:

• Supporting the administration of subcontracts for construction services specialty contractors consultants and other project-related services.
• Assisting in the identification evaluation solicitation and selection of qualified contractors and service providers.
• Coordinating the preparation issuance and administration of requests for quotation (RFQs) requests for proposal (RFPs) and subcontract documentation.
• Supporting commercial evaluations bid analyses and award recommendations in accordance with company procedures.
• Assisting with subcontract negotiations related to pricing scope schedule commercial terms and contractual requirements.
• Preparing and maintaining subcontract documentation records correspondence and contract files.
• Coordinating with project teams to ensure subcontract requirements align with project schedules budgets and execution strategies.
• Monitoring subcontractor performance and supporting resolution of commercial contractual and performance-related issues.
• Reviewing subcontractor deliverables schedules invoices and supporting documentation for compliance with contractual obligations.
• Assisting with the administration of contract changes amendments variations and change management activities.
• Supporting invoice review and approval processes to ensure accurate and timely payment of subcontractors and service providers.
• Communicating effectively with project teams procurement personnel subcontractors suppliers and stakeholders to facilitate efficient project execution.
• Supporting subcontract closeout activities including documentation final payments and contract completion requirements.
• Maintaining compliance with corporate policies procedures customer requirements and applicable regulations.
• Contributing to continuous improvement initiatives that enhance subcontract administration processes systems and performance.

#LI-JS4