Student Services Front Desk Assistant (Administrative Coordinator 4)

• Accepting Direction: Follows directions reliably adjusts to feedback and completes tasks on time.
• Demonstrating Accountability:Owns results meets standards and responds to feedback professionally.
• Following Policies and Procedures:Applies and explains policies accurately adapts in routine cases and helps improve procedures.
• Adapting to Change:Adjusts quickly and stays effective during change.
• Communicating Effectively: Communicates clearly listens actively and explains complex ideas well.
• Demonstrating Initiative: Takes ownership solves problems and follows through.
• Displaying Professionalism:Follows policies meets expectations and communicates clearly and respectfully across situations.
• Focusing on Customers:Understands customer needs communicates clearly and delivers timely reliable service.

The official job specifications for this role as defined by the State Civil Service can be foundhere.

Job Duties:

• Maintains an organized professional and friendly office environment while supporting the policy and procedures of the institution.

• Assists in maintaining workspace operations including monitoring printers postage meter and supplies as well as distributing incoming mail and packages and organizing outgoing mail and shipments.

• Maintains confidentiality of all information encountered and disseminates information to the appropriate stakeholders for response.

• Uses systems such as PowerSchool SIS application software enrollment software and Google Suites.

• Maintains attendance recording and documentation per state and institution procedures.

• Organizes maintains and disseminates information related to enrollment.

• Manages communications with all stakeholders including families faculty/staff vendors and external stakeholders.

• Participates in First Aid and Medication Administration training and provides support in these areas to Health Services as needed.

• Maintains current and archived student records.

• Provides assistance and support to Supervisor in problem solving project planning and management and development and execution of stated goals and objectives.

How to Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy click on the Apply link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for the position must be included in the application (i.e. relevant detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Please attach a letter of interest resume and at least three professional references to your application.

You may also send these documents in PDF format via email to the guidelines described below.

• Please note in the SUBJECT line of the email:ADMINISTRATIVE COORDINATOR 4 Last Name First Name

For further information about this vacancy contact: