Student Services Administration Professional II, Linguistics

At the College of Social and Behavioral Sciences (SBS) we work to investigate ideas transform social conditions and tell unheard stories. We prepare students engage in research and collaborate with community partners to address everyday challenges be thoughtful problem-solvers and build solidarity with others across the world. We are rooted in the unique sense of place in our Borderlands region. With more than 30 SBS majors the College of SBS has a portfolio of competitive and highly ranked graduate programs. Seven of our graduate programs are nationally ranked in the top 25 including top 5 programs in anthropology geography political philosophy and creative nonfiction. With a wide range of subjects to choose from our students can explore subjects ranging from ancient philosophy to artificial intelligence.

Visa sponsorship is not available for this position.

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Curriculum & Enrollment Coordination

• Assist with registration of undergraduate and graduate students to ensure all students are registered for independent studies internships thesis research dissertation units preceptors and direct research
• Responsible for submitting new courses modifications and course deletions for undergraduate and graduate programs.
• Maintain and update schedule of classes.
• Monitor class enrollments SCH majors and support the administrative and business staff with the temporary teaching budget teaching assignments and reporting.
• Submit department proposals for new majors minors and certificates.
• Support directors of Undergraduate and Graduate studies and Undergraduate Studies Curriculum Committees.
• Maintaining student departmental files course syllabi teacher course evaluations change of grade forms etc.
• Maintain and process external award process.

Graduate Coordination

• Coordinate graduate student admission process to include processing applications communication with applicants admission letters and GradApp system management.
• Assist with TA and RA assignments this includes preparing letters distributing contracts and performance evaluations.
• Coordinate written and oral comprehensive exams PhD defenses and program assessments.
• Maintain graduate student files and handbook.
• Process external awards for Scholarships Fellowships and Placeholders.

Administrative Support

• Attend relevant department meetings and provide support including maintaining meeting notes and agendas.
• Coordinate and assist department personnel on logistics for travel recruitment orientation and graduation events committee meetings orientations speaker visits retreats and outreach activities.
• Assist staff with additional projects.
• Maintain and update departmental website social media video displays and promotional materials.
• Coordinate the faculty Promotion and Tenure process.
• Assist with reporting including Academic Program Review / Accreditation.

Knowledge Skills and Abilities

• Knowledge with higher education policies practices and administrative processes.
• Knowledge of Microsoft Excel or other spreadsheet applications.
• Skill in coordinating and communicating policies and procedures across university systems and departments.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• Bachelors degree or equivalent advanced learning attained through professional level experience required.
• Minimum of 3 years of relevant work experience or equivalent combination of education and work experience.

• Bachelors degree.
• Experience with linguistics including coursework class selection and academic scheduling.
• Experience with Native American Tribes community members and Tribal leaders.