Student Records Specialist

POSITION(S):Student Records Specialist

Site:Arroyo Grande High School

REQUIREMENTS:

• High school graduation or its equivalent.
• Three years of clerical work with at least one year of experience with scheduling programs similar to SASI or Aeries.
• See job description for additional requirements.

WORK DAYS:240 days (11 months) -240 Day Work Year Calendar

Monday - Friday 8 hours/day 7:45 a.m. - 4:15 p.m.

SALARY:Range 24 salary placement from $23.94 to $30.55 hourly

Salary prorated based on start date and prior experience.

HEALTH BENEFITS:CLASSIFIEDHealth Plans & Rates

PROCEDURE FOR APPLICATIONS:

• All interestedcurrent employees may apply as aninternal applicant and include the50 wpm net typing certificate(on-line certificate is not accepted)

• All interestedoutside applicants may apply as anexternal applicant and include the following required documents by the deadline:Cover Letter Rï½sumï½ One (1) signed letter of recommendation;

50 wpm net typing certificate (on-line certificate is not accepted)

APPLICATION DEADLINE:Applications and supporting documents must be submittedON OR BEFORE WEDNESDAYJUNE 17 2026 AT 4:30 P.M.

The provisions of this Notice of Vacancy do not constitute a contract expressed or implied and any of the provisions contained herein may be modified or revoked without notice.

The Lucia Mar Unified School District prohibits unlawful discrimination intimidation harassment (including sex-based harassment) or bullying based on a persons actual or perceived race; color; ancestry; nationality; national origin; immigration status; ethnic group identification; ethnicity; age; religion; pregnancy childbirth termination of pregnancy or lactation including related medical conditions and recovery; parental family or marital status; reproductive health decision making; physical or mental disability; medical condition; sex; sex stereotypes; sex characteristics; sexual orientation; gender; gender identity; gender expression; veteran or military status; or genetic information; or association with a person or group with one or more of these actual or perceived characteristics. For questions or complaints contact Equity Compliance Officer and Title IX Coordinator: Jennifer Handy Assistant Superintendent of Human Resources at 602 Orchard Street Arroyo Grande California 93420. Phone: ext. 1190 Email:.

AN EQUAL OPPORTUNITY EMPLOYER

CLASSIFIED JOB DESCRIPTION

DATE: June 5 2001
TITLE: STUDENT RECORDS SPECIALIST HIGH SCHOOL
SALARY RANGE: 24

JOB SUMMARY
Upper level position under general supervision to maintain student records and schedules on computer and assist in high school schedule building.

QUALIFICATIONS
Required:
1. High school graduation or its equivalent.
2. Three years of clerical work with at least one year of experience with scheduling programs similar to SASI or Aeries.
3. Knowledge of current office practices and procedures including microcomputers.
4. Ability to spell correctly and use good English grammar; type at a speed of 50 words per minute and accurately operate 10- key calculator;
understand and carry out oral and written instructions; interpret data processing procedures; work calmly and accurately under pressure and
with frequent interruptions; establish and maintain effective relationships.
5. Knowledge of Microsoft office program.

ESSENTIAL FUNCTIONS
1. Enroll all new students. Maintain student records data base including data entry into student services modules of scheduling testing
grading transcripts and student demographics.
2. Prepare transcripts upon request.
3. Evaluate all incoming students transcripts linking their grade histories to Aeries.
4. Review 12th grade final transcripts for graduation status.
5. Post SAT & ACT scores and Golden State and CSF information on final transcripts.
6. Create and maintain student graduation competency exam status data files.
7. Be responsible for all student scheduling clerical operations.
8. Order receive and distribute all data output from the data processing center.
9. Compute grade point averages for Cal Grant applicants.
10. Order distribute collect check and correct grade scan sheets and grade correction sheets.
11. Direct preparation of information/scheduling packets mailed to all students in August.
12. Instruct train and monitor new personnel in the use of the Aeries program.
13. Troubleshoot computer terminal printer and communications equipment problems for high school administrative offices.
14. Coordinate student data processing timelines/deadlines and calendars with counseling and administrative staff.
15. Direct clerical assistant.
16. Assist administration and counseling in planning of student scheduling.

17. Design prepare and process all scheduling forms.
18. Maintain Master Course Catalog for grades 7-12.

19. Proofread Registration Guide and 8th Grade Planning Book to coordinate all course information.

20. Enter and maintain master schedule for AGHS and summer school. Assist Summer School Principal as needed with scheduling.
21. Answer questions from parents outside agencies and school personnel regarding student records.

22. Direct the purging and microfilming of student records.
23. Maintain cum folders of all active and inactive students.

24. Assist staff with Aeries questions and problems.
25. Process early grads.
26. Coordinate and calendar all data functions with Technical Services.
27. Collect data for several sections of CBEDS report.
28. Assist Technical Services as needed in troubleshooting software problems.

29. Perform other duties as required.

PHYSICAL REQUIREMENTS

1. Ability to sit for extended periods of time.
2. Ability to stand and circulate for extended periods of time.
to see and read with or without vision aids.

4. Ability to hear and understand speech at normal levels.
5. Ability to communicate so others will clearly understand normal conversation.
6. Ability to lift/carry/push/pull up to 10 pounds on a regular basis and up to 25 pounds occasionally.
7. Ability to reach in all directions.
8. Physical dexterity in limbs and digits to operate computers.

NOTE: This list of essential functions and of physical requirements is not exhaustive and may be supplemented as necessary in accordance with the requirements of the job.

SUPERVISION:
Under the general supervision of the high school principal or designee.