Student Ministry Administrative Assistant

Role Overview

The Student Ministry Administrative Assistant is responsible for assisting the Student Pastor in the development and execution of a comprehensive program that will effectively facilitate the spiritual foundation and discipleship of teenagers grades 7th through 12th contributing to The Cross Churchs high-performance culture and mission to Spread Gods Fame by making disciples of All People. The Student Ministry Administrative Assistant reports to the Student Pastor.

Classification

Full-time non-exempt

Schedule

Office Hours

Monday Thursday 8AM to 5PM

Ministry Hours

Wednesdays & Weekends

*The schedule for this position may vary and incur overtime depending upon weekend assignments and ministry events that occur outside of regular office and ministry hours.

Responsibilities and Expectations

Provide high-level administrative support to the Student Pastor and Student Ministry team demonstrating exceptional attention to detail organization accuracy follow-through and proactive communication.

Manage the administrative planning and execution of Student Ministry gatherings events camps retreats outreach initiatives and mission trips from initial planning through post-event follow-up.

Develop and maintain detailed calendars event timelines project checklists registration processes participant rosters schedules transportation plans lodging details meal and catering arrangements supply lists room and facility requests and other logistical needs to ensure ministry events and administrative responsibilities are completed on time and with excellence.

Coordinate event and trip registrations including accurate collection and tracking of forms payments waivers medical or emergency information required documentation deadlines and participant communication.

Maintain organized and accurate records for students parents and volunteers within appropriate church databases and administrative systems.

Produce accurate weekly ministry reports spreadsheets dashboards and recurring administrative pathways that summarize attendance first-time guests decisions registrations participation follow-up activity upcoming events outstanding action items and other key ministry metrics that allow ministry leadership to quickly evaluate participation engagement event readiness and follow-up needs.

Prepare and distribute timely accurate communication to students parents volunteers staff and ministry partners.

Coordinate administrative details with internal ministry teams and departments such as catering facility reservations and communication requests.

Coordinate administrative details with external vendors venues transportation providers community partners and other organizations as assigned.

Assist with the preparation and organization of curriculum supplies resources printed materials signage check-in materials and other items needed for weekly gatherings and special events.

Provide administrative support for volunteer scheduling.

Facilitate student check-in processes and maintain effective student and family follow-up systems with particular attention to first-time guest follow-up and assimilation.

Schedule and facilitate baptism requests and other decisions in coordination with the Next Steps Administrator and ensure related records and follow-up are completed accurately.

Respond to emails text messages and phone calls from teenagers and parents in a timely professional and accurate manner ensuring questions and requests are appropriately resolved or routed.

Anticipate administrative and logistical needs identify potential gaps before they become problems and communicate concerns deadlines and next steps to the appropriate ministry leader.

Be present at regular student ministry gatherings and major events.

Steward church resources with care including furniture fixtures equipment supplies budgets purchasing documentation and other resources used by Student Ministry.

Attend worship services staff meetings ministry team meetings and other meetings as needed and provide administrative follow-up on assigned action items.

Foster cooperative healthy and motivating relationships with staff volunteers students parents church families and community partners.

Perform other duties as may be assigned.

Qualifications Experience and Critical Skills

Agreement with The Cross Churchs faith statement and mission to spread His fame by making disciples of all people.

Committed to biblical Christian principles and teachings both professionally and personally.

Established pattern of Bible study and prayer.

Membership at The Cross Church is required.

Demonstrated administrative experience with strong organizational skills exceptional attention to detail accuracy and consistent follow-through.

Experience in managing multiple projects participants vendors logistical details and competing priorities while meeting deadlines in a fast-paced ministry environment.

Strong data management and reporting skills including the ability to collect verify organize analyze and clearly communicate weekly ministry data and key metrics.

Competency in computer/web-based technology with the capacity to learn new applications church management systems registration platforms and communication tools quickly.

Excellent written and verbal communication skills with the ability to communicate clearly professionally and accurately with students parents volunteers staff vendors and community partners.

Ability to exercise appropriate judgment discretion sensitivity and confidentiality when handling student family financial and ministry information.

Proactive self-motivated dependable and solution-oriented with a strong work ethic and the ability to anticipate needs and take ownership of assigned responsibilities.

Passionate about excellence in ministry and able to thrive in a collaborative team environment.

Ability to handle moderate stress levels and remain organized and accurate during high-volume event and ministry seasons.

Sufficient good health to discharge duties properly.

Passing criminal financial and sexual misconduct background checks required.

For over 150 years The Cross Church has been impacting Wylie surrounding communities and places around the world. We began in 1870 when a small group of rural residents started a church. Since then we seek to be a people that shares Gods Love serves one another and removes barriers to help people see Jesus more clearly. The Cross Church welcomes all to join our weekend gatherings. Our diverse services and ministries aim to introduce people to Jesus and to be a place that offers hope spiritual growth and belonging. Messages each week are based on the infallible Word of God with real life application. Watch a message or two online to hear our pastors teaching style. The Cross Church offers Christ-centered high energy age-appropriate and fun weekend and weekday worship experiences for the next generation ages birth through 12th grade. Growth Groups gather weekly for Bible study encouragement and community. Members are encouraged and equipped to serve out of their gifting and partnership with our community missionaries and missions organizations we meet physical and spiritual needs to the glory of God and the good of people. We sincerely thank you for taking a Closer Look at The Cross Church and we look forward to meeting you. If we can answer any questions or help connect you to our ministries and people email us at .