Student Experiences and Recreation Office Administrative Intern

When applying you will be required to attach the following electronic documents:

• A Resume
• A Cover Letter

For additional information please contact: Jasmine Womack at

We are an Equal Opportunity Employer including disability protected veteran and other protected status.

This position is designated as a critical or security-sensitive position; therefore the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 2 years.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Note: All job offers are contingent upon Human Resources final approval

This recruitment will be used to fill one part-time (a maximum of 24 hours per week) Student Administrative and Operations Intern position for Recreational Sports and Student Experiences & Engagement at Oregon State University (OSU).

The Student Administrative and Operations Intern supports the administrative functions of Recreational Sports and Student Experiences & Engagement while gaining hands-on experience in higher education administration. This position provides project operational and executive support through research communications scheduling data collection documentation process improvement and event coordination.

The internship is designed to develop professional competencies in communication project management assessment organizational leadership collaboration and business operations. Working under the guidance of professional staff the intern assists with implementing initiatives supporting department operations and improving processes that enhance the student and staff experience.

Position Duties:

• Draft agendas meeting notes and background materials for review by professional staff.

• Assist with calendar coordination meeting scheduling and logistics for leadership team.

• Prepare presentation materials reports and supporting documentation.

• Organize digital files records and shared resources.

• Coordinate day of logistics for advisory boards staff meetings retreats and special events.

• Track project timelines action items follow-up tasks professional staff certifications and Flexible Work Agreements.

• Maintain confidential information with professionalism and discretion.

• Evaluate administrative processes and identify opportunities for improved efficiency.

• Document workflows procedures and operational practices.

• Support operational projects identified by department leadership.

• Collect and organize data for departmental reports and assessments.

• Conduct research on higher education and recreation industry trends.

• Assist with surveys benchmarking projects and environmental scans.

• Develop summaries and visual reports that help inform departmental planning.

Transferable Skills Development

OSU is committed to ensuring students are prepared for success after graduation through intentional skill development as student employees. The competencies students develop while working at OSU are defined by the National Association of Colleges and Employers (NACE) as the essential skills employers seek in their this position students learn and build vital career-readiness skills in the primary areas below:

Communication Critical Thinking Professionalism

Full Employment Eligibility Requirements can be found here: be academically enrolled in a high school community college or university and pursuing a program or course of study

*International students may be allowed to carry fewer hours than specified above and still be considered full-time by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by theOffice of International Services(OIS) and must be provided to the Student Employment Center.

Required Qualifications:

• First Aid CPR/AED Certification and DRS Bloodborne Pathogen Certifications is required before employment begins.

This position is designated as a critical or security-sensitive position; therefore the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 2 years.

Preferred Qualifications:

• Excellent organizational and clerical skills
• Excellent attention to details
• Excellent written and oral communication skills
• Ability to work independently
• Experience with Microsoft Office Suite and/or other programs