Student Affairs Assistant

Job Summary:

The University of Colorado Anschutz College of Nursing has an opening for a full-time (1.00 FTE) Classified Staff position as a Student Affairs Assistant. The CU Nursing Student Affairs Assistant is responsible for a variety of duties and tasks in support of the Admissions and Student Affairs Team. Key responsibilities include supporting office operations ensuring compliance with procurement policies and overseeing budget reconciliation for the ASA team and supervising student workers/volunteers. This role is vital for maintaining efficiency and effectiveness within the department. Other duties include providing administrative team support performing data entry related to the admissions process creating and revising office procedures writing office procedure manuals and designing forms. Assignments may include compiling and analyzing data coordinating multiple concurrent activities updating online resources and information and managing inquiries and interacting with the public. The Student Affairs Assistant cares for the needs of the prospective and current students faculty and staff guests and vendors of the College of Nursing.

Key Responsibilities:

General Administrative Support (50%)

• Acts as a front desk receptionist for the Admissions and Student Affairs Team of the CU Anschutz College of Nursing and greets and assists internal and external visitors for the College. Answers general questions from students faculty staff and other constituents.

• Manages central email inboxes for Admissions and Student Affairs addressing inquiries and routing requests as required with an emphasis on timely high-quality service.

• Assists current and prospective students by providing both verbal and written information on student services processes including the application process admissions enrollment financial aid student resources and services etc.

• Processes incoming Admissions and Student Affairs mail voicemail faxes and other external communication as needed.

• Creating and revising office procedures and writing office procedure manuals designing forms.

• Monitors office supplies/inventory of the Admissions and Student Affairs Team including marketing collateral event supplies office materials and promotional products and reorganizes storage as needed. Analyzes and recommends on office operational needs including equipment workflow and materials.

• Maintains Admissions and Student Affairs bulletin boards brochure racks and other information areas with transfer guides career information enrollment literature etc.

• Schedules rooms for team meetings as needed.

• Hires supervises trains and evaluates student workers. Assists in the management of student workers including scheduling and job assignments.

• Manage the posting of information on the Admissions and Student Affairs intranet.

Procurement and Expenses (20%)

• Ensures compliance with established procurement protocols including but not limited to small-dollar contracts independent contractor/scope of work purchase orders and approved P-Card use.

• Utilizes purchasing systems (Concur CU Marketplace etc.) to place orders as necessary for Admissions and Student Affairs personnel.

• Reporting/tracking of student employee hours. Ensure that work hours do not exceed the budget or work-study allotment.

• Monitors Admissions and Student Affairs expenses by working with CU Nursing Finance to gather and report budget information; facilitating and monitoring invoices and purchase orders scheduling and reconciling expenditures.

• Assists with fiscal year budget planning.

• Training ASA staff on the department procurement process to ensure ASAs operational needs are met. Consult CU Nursing Finance regarding college and university-level procurement processes.

Admissions/Recruitment Data Entry (15%)

• Performs data entry tasks associated with the intake of admissions supporting documents.

• Enters transfer credit for incoming students.

• Enters data from various sources into Admissions and Student Affairs databases with an emphasis on accuracy and consistent data entry practices.

• Participates in admissions events as needed to help facilitate the timely review of applications and decision notifications.

• Accurately evaluates application materials organizes files and coordinates information for a timely admission review.

• Provides comprehensive and accurate applicant statistical information (e.g. GPA) based on evaluation of academic credentials.

• Ensures that all applications adhere to the University and CU Nursing policies and procedures as they relate to admission requirements and application processing. Collaboratively resolves discrepancies in the application files prior to final admission being issued.

Event and Student Engagement Support (15%)

• Supports student affairs planned events and functions including but not limited to assisting with catering purchases event marketing set-up and tear-down.

• Assists with event communications from Admissions and Student Affairs to staff faculty and students such as email communications and newsletters.

• Assists the Student Engagement Manager in managing the day-to-day needs of CU Nursing student organizations.

• Assists the Student Engagement Manager with updating data related to new student onboarding tasks including but not limited to badges scholarships and Canvas access.

Work Location:

Onsite this role is expected to work onsite and is located in Aurora CO.

Why Join Us:

CU Nursing is an amazing place to be. We have the distinct advantage of being a part of a huge medical campus with three incredible hospitals the VA the nationally ranked University of Colorado Hospital and the Childrens Hospital Colorado where our nursing students and faculty learn every day. From our beginning 125 years ago as part of the School of Medicine at CU Boulder to our current home at the Anschutz Medical Campus the college has been a recognized leader in nursing education (ranked #10 in online MS graduate programs by U.S. News & World Report 2023). Our faculty students and staff have been instrumental in shaping the profession of nursing and teaching the next generation of nurses while treating patients in our own nurse-led clinics. Be a part of an innovative dynamic diverse and exciting workplace -- helping make great things happen. Join us in our quest to boldly transform health together.

Why work for the University

We haveAMAZINGbenefits and offerexceptional amounts of holiday vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability Life Vision

• Retirement Plans: State pension (PERA Defined Benefit) or 401(a) - Employer contributes between 10% and 21.5% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: Between 12/year and 24/year (maximum accrual between 192 hours and 384 hours) specific amount depends on length of total State of Colorado service

• Sick Days: 10/year (360-hour maximum accrual)

• Holiday Days: 15/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Please make sure to include the following in your resume: job title duties months and years employed and average hours worked per week as minimum experience is calculated on a 40 hour/week basis.

Minimum Qualifications:

• Three years of experience in admissions student affairs customer service business administration and/or a closely related field.

Substitution: A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years.

Colorado law requires that candidates for state government jobs be residents of Colorado at the time of application.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Experience working with students.

• Experience providing support over the phone and in person to diverse groups of customers.

• Experience with purchasing tracking a budget working with accounts payable accounts receivable and/or monthly billing reconciliation.

• Experience collecting tracking and inputting data.

Conditions of Employment:

Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.

Knowledge Skills and Abilities:

• Excellent customer service skills.

• Outstanding oral and written communication skills.

• Ability to verify the accuracy of your work.

• Excellent interpersonal skills.

• Proficiency in Microsoft Office.

• Ability to multitask.

• Outstanding attention to detail.

• Ability to work independently.

• Willingness and ability to learn flexibility and adaptability.

• Ability to establish rapport with individuals from diverse backgrounds and Ability to interact effectively with all levels within the University.

• Ability to take direction/follow instructions and use independent judgment to coordinate various projects and meet multiple deadlines.

• Analytical and problem-solving skills.

• Ability to effectively encourage compliance with processes policies and procedures.

• Time management organizational skills and the ability to prioritize are key.

How to Apply:

Application Materials Instructions:

APPLICATION DEADLINE: July 26th 2026.

To apply please submit the following materials to this posting:

A cover letter and resume that specifically address the job requirements and outline your qualifications.

Dates of employment including months and years worked must be clearly noted.

All required application materials must be submitted as Word Documents or PDF Files.

Incomplete Applications May Not Be Considered.

Questions should be directed to: Kenyari Jones;

Special Instructions to Applicants:

Classified Staff positions have specific application requirements:

Submit all required documents indicated in this posting and include a current email address and phone number.

Please address minimum qualifications competencies and preferred qualifications in your cover letter as these along with previous work experience will be used in the assessment process.

Click here to view Veteran and other General Information regarding Classified Staff positions: those who meet minimum qualifications the comparative analysis process will include one or all of the following:

Preferred Qualifications Application Review based on the preferred qualifications listed in the posting.

Candidates will be evaluated and rated against the preferred qualifications based on information submitted within their application materials. Note: Candidates are not physically present for this portion of the comparative analysis.

Interviews based on the job requirements preferred qualifications and competencies listed in the posting.

Candidates will be evaluated scored and ranked based on oral responses

Interviews may be over the phone videoconference or in-person

You will be notified via email if the comparative analysis process changes or includes additional assessment tools other than those listed above.

Anticipated Pay Range:

The starting salary range for this position has been established as $4280 - $4708 per month ($51365 - $56503 per year).

This position is eligible for overtime compensation.

The above hiring range represents the Universitys good faith and reasonable estimate of the range of possible compensation at the time of posting.

If you have prior state-classified service in the same class series as this position your pay may be set at a higher amount per the state Step Pay Program implemented on July 1 2024. For more information about the Step Pay Program please visit the 2024 Step Pay Program for State of Colorado Employees DHR.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal state and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity and we encourage individuals from all backgrounds to apply including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act please contact the Human Resources ADA Coordinator at .

Background Check Statement:

The University of Colorado Anschutz is dedicated to ensuring a safe and secure environment for our faculty staff students and visitors. To assist in achieving that goal we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and othervaccine-preventable diseases. If you work visit or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work visit or volunteer addition if you work in certain research areas or perform certain safety-sensitive job duties you must enroll in theoccupational health medical surveillance program.