Strategic Sourcing & Contracts Coordinator

DEPARTMENT: Contracts & Procurement

ROLE TYPE: Full-Time

JOB OVERVIEW:

The Strategic Sourcing & Contracts Coordinators primary responsibility is to process PHMC contract and sourcing requests in a fast-paced environment.

RESPONSIBILITIES:

• Process and coordinate contract subcontract and sourcing requests.
• Use established templates to prepare contract documents as needed.
• Coordinate the activities of contracts invoices and purchase orders in systems. Run reports and maintain files related to sourcing and contracts.
• Ensure the progress of contracts data management standardization pricing management cost containment vendor management and vendor bidding.
• Initiate electronic transmission of contracts for internal managerial review monitor review progress and respond to requests on issues related to contract content.
• Transmit contracts via DocuSign for signatures and file PDF executed contracts in the system.
• Provide customer service support to PHMC and affiliate personnel funders vendors and service providers relevant to sourcing contracts and subcontracts.
• Ensure that department processes procedures and performance standards are maintained.

SKILLS:

• Ability to read and understand contracts invoices as related to PHMCs business model and practices
• Familiarity with procurement/contracting databases and systems
• Proficiency with Microsoft Office applications
• Organizational skills good attention to detail and excellent ability to follow processes
• Strong communication and interpersonal skills
• Knowledge of general office policies procedures and work methods
• Ability to work in a supportive positive manner within the department with fiscal teams and cross-departmentally through full participation personal contribution and active interaction
• Ability to communicate effectively and work with colleagues government agencies service providers program participants and other human services organizations in a positive pleasant professional and productive manner in writing by telephone and in personal contacts
• Preferred: Knowledge of PHMC programs services and activities

EDUCATION:

An associate degree in business administration or a related field is preferred. An equivalent combination of relevant training education and experience is also acceptable.

EXPERIENCE:

• 1 year of experience in a related administrative capacity required
• Preferred: Experience with purchasing contracts and procurement
• Preferred: Experience with Microsoft Dynamics NAV Docusign and Adobe Acrobat Pro

SALARY GRADE: 17

PHMC is an Equal Opportunity and E-Verify Employer.

Required Experience:

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