Staffing Administrative Coordinator

Job Title: Staffing Administrative Coordinator

Position type: Part-time/Hourly/ Non-Exempt

Reports to: Hiring & Staffing Manager.

Position Overview
The Staffing Administrative Coordinator provides primary on-call staffing coverage for JDKs event teams along with coordination and administrative support to the Hiring and Staffing Manager. This position responds to call-offs late arrivals and last-minute vacancies while monitoring arrivals and communicating updates before and during events. When immediate staffing needs are secure this position completes scheduling and administrative duties. This role requires consistent weekend availability along with some weekdays early mornings evenings and holidays during peak catering periods. The ideal candidate is dependable organized responsive and able to work independentlyin a fast-paced environment.

Key Responsibilities

On-Call Duties: Act as primary staffing contact for catering event staff; monitor staffing communications; document changes; contact employees to fill last-minute vacancies; assist with clock-in and scheduling questions; communicate updates to Event Managers; and provide end-of-shift updates.
Staffing Coordination: Coordinate confirm and maintain accurate event schedules; track availability and replacements; and distribute event details (times locations dress code) to staff.
Administrative Duties: Maintain employee records scheduling databases and staffing reports; assist with onboarding paperwork rosters and payroll related info; and provide general administrative support.
Qualifications

Ability to work independently with strong problem-solving communication multitasking and customer service skills.
Ability to remain calm under pressure in a fast-paced environment.
Proficiency with computers phones email and scheduling systems.
Experience in administrative support scheduling catering or hospitality preferred.
Reliable transportation for local travel with the physical ability to sit stand walk and occasionally lift up to 35 pounds. Consistent availability and flexibility to work in the JDK office primarily on weekends with some weekday availability including early mornings evenings holidays and assigned on-call shifts based on JDKs schedule.

What Success Looks Like

Accurate responsive management of staffing priorities and immediate handling of schedule changes.
Calm independent decision-making during time-sensitive on-call shifts.
Clear professional and timely communication and dependable follow-through.

Required Experience:

Manager