Staff Assistant
Job Location:
Boston, MA - USA
Hourly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
Mass General Brigham relies on a wide range of professionals including doctors nurses business people tech experts researchers and systems analysts to advance our mission. As a not-for-profit we support patient care research teaching and community service striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Job Summary
SummarySpecializes in providing routine administrative and secretarial support as directed and under moderate supervision for an individual group or department. Responsibilities may include coordination and scheduling supplies and equipment ordering meeting minutes correspondence Answer and transfer phone calls prepare spreadsheets and presentations. Manage schedules coordinate travel conference calls payroll and transcription. This is an intermediate-level support role.
Does this position require Patient Care
No
Essential Functions
-Prepare reports meeting minutes and correspondence.
-Create and edit documents spreadsheets and presentations.
-Manage schedules arrange appointments and itineraries.
-Coordinate meetings travel conference calls and complete expense reports.
-Answer and transfer phone calls.
-May perform transcription and proofread and edit literature prepare applications for department.
-Remain knowledgeable of business unit policies.
-May make contacts of a sensitive complex and confidential nature.
-Completes routine tasks under moderate supervision.
Qualifications
Education
High School Diploma or Equivalent required
Can this role accept experience in lieu of a degree
No
Licenses and Credentials
Experience
Administrative Assistant or Secretarial Experience 0-1 year preferred
Knowledge Skills and Abilities
- Basic understanding of office procedures including filing copying scanning printing and faxing.
- Basic Proficiency in MS Office.
- Ability to use phone system.
- Managing ones own time and the time of others.
- Strong verbal & written communication skills.
- Strong customer service skills.
- Strong interpersonal written and oral skills.
- Ability to use standard office equipment.
Additional Job Details (if applicable)
The Department of Neurosurgery at Mass General Hospital (MGH) is a nationally acclaimed program with over 27 neurosurgeons 40 faculty 21 residents and over 340 department staff and volunteer members. Our clinicians perform over 4300 surgical procedures and over 20000 clinical visits across its robust network and a growing Research endeavor. The right candidate would join a highly functional fast-paced multidisciplinary team dedicated to providing patient-focused world-class neurosurgical care. Reporting to the Administrative Manager the incumbent will provide administrative support to the Director and Associate Director of the Brain Tumor Immunology and Immunotherapy Laboratories in the department of Neurosurgery. The incumbent must possess expert knowledge of office information systems as well as understanding of the organization programs and
procedures related to the work of the Director. This position requires discretion and judgment to organize priorities complete tasks and handle confidential information.
Provides direct administrative support to the Director and Associate Director Brain Tumor Immunology and Immunotherapy
Manage Director and Associate Directors calendars schedule meetings and handle correspondence
Coordinate all aspects of travel for the Director and Associate Director
Handle purchasing manage and complete invoice payments reimbursements and other payments as instructed
Independently maintain track and update files for the Director and Associate Director. These include CV Biographical Sketch Other Support and/or other legal and administrative documents.
Provide general administrative assistance to the Director and Associate Directors lab members
Maintain familiarity with all applicable Partners guidelines
Manage Insight submission and tracking of consulting agreements confidentiality agreements SAB agreements and equity agreements for the Director and Associate Director
Provide administrative assistance with Insight submission and tracking of IRB protocols IACUC protocols and SRC/trial protocol documentation for the Director and Associate Director
Work closely with research administration to provide documents needed for submission of grants and contracts.
Assist the Director and Associate Director with other tasks as needed
Remote Type
Work Location
Scheduled Weekly Hours
Employee Type
Work Shift
Pay Range
$17.71 - $24.28/HourlyGrade
2EEO Statement:
At Mass General Brigham our competency framework defines what effective leadership looks like by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance make hiring decisions identify development needs mobilize employees across our system and establish a strong talent pipeline.
Required Experience:
Staff IC
About Company
Patients at Mass General have access to a vast network of physicians, nearly all of whom are Harvard Medical School faculty and many of whom are leaders within their fields.
