Sr. Subcontracts Administrator

Integration Innovation Inc. (i3) is seeking a Sr. Subcontracts Administrator to join our growing Supply Chain team. If you are looking for a high-energy challenging and fun company i3 is the right fit for you.

The successful candidate must be able to work in a fast-paced growing small business environment as a team player performing a variety of functions to administer monitor and track all subcontracts not limited to: T&M FFP IDIQ CPFF and Task Order contract types. The Sr. Subcontracts Administrator must be customer focused and possess: (1) the ability to develop innovative solutions to a variety of complex contracts & subcontract challenges; (2) excellent verbal and written communication and presentation skills to accurately document and report findings and new concepts to a variety of audiences; (3) excellent interpersonal and leadership skills to influence and guide employees managers customers and other external parties; (4) the ability to organize schedule and coordinate multiple work phases; and (5) the ability to lead and mentor less experienced professional employees.

• Serve as the primary compliance representative for subcontract activities partnering with program management and internal stakeholders to ensure adherence to contractual regulatory and company requirements.
• Review prepare and evaluate Requests for Proposals (RFPs) contract terms and conditions clauses and procurement documentation to ensure compliance with company policies Federal Acquisition Regulation (FAR) Defense Federal Acquisition Regulation Supplement (DFARS) Contractor Purchasing System Review (CPSR) requirements and applicable regulatory standards.
• Conduct compliance reviews of supplier proposals pricing submissions and contractual terms and conditions; support source selection decisions and document fair and reasonable price determinations.
• Administer post-award subcontract activities including modifications change management closeout actions and ongoing compliance monitoring.
• Establish maintain and audit subcontract files and procurement documentation in accordance with approved purchasing system requirements internal policies and regulatory standards.
• Support internal and external audits including CPSR assessments ensuring timely responses to audit requests corrective actions and documentation requirements.
• Coordinate subcontractor data calls develop and issue compliant RFP packages and assist in establishing source selection criteria aligned with procurement regulations and company procedures.
• Monitor and administer various subcontract types including Cost Plus Award Fee (CPAF) Cost Plus Fixed Fee (CPFF) Time & Materials (T&M) Firm Fixed Price (FFP) and agreements executed under Other Transaction Authorities (OTAs).
• Participate in cross-functional teams to evaluate and resolve compliance risks associated with complex and non-standard subcontracting arrangements.
• Assess subcontractor performance identify potential contractual or compliance issues evaluate the impact of delays or non-compliance and recommend corrective actions and recovery plans.
• Ensure all procurement and subcontract actions comply with applicable regulations including FAR DFARS Cost Accounting Standards (CAS) CPSR requirements export control regulations and company policies and procedures.
• Collaborate with program contracts and finance teams to ensure contractual obligations regulatory requirements and performance commitments are met.
• Prepare transmit and monitor contractual correspondence; ensure accurate recordkeeping timely reporting and complete maintenance of subcontract files.
• Conduct periodic audits of subcontract and purchase order files to verify compliance with regulatory requirements company procedures and purchasing system standards.
• Provide compliance guidance and interpretation of FAR DFARS CPSR CAS and internal policies to support procurement and subcontract administration activities.
• Support enterprise-wide export and import compliance programs ensuring compliance with International Traffic in Arms Regulations (ITAR) Export Administration Regulations (EAR) and Office of Foreign Assets Control (OFAC) requirements.
• Identify compliance risks recommend process improvements and assist with the implementation of corrective and preventive actions to strengthen internal controls and regulatory compliance.
• Perform additional compliance contract administration and procurement-related duties as assigned.

• Minimum of 6-8 years of subcontract administration compliance supply chain procurement or equivalent experience
• Bachelors degree preferred in Business Administration or a related discipline. Four years of additional experience may substitute for degree
• Experience interfacing with Defense Contract Management Agency (DCMA) Defense Contract Audit Agency (DCAA) and internal auditors
• Understanding of Small Business plan goals a plus
• Strong knowledge of ITAR EAR and other export/import regulations
• Ability to work independently and assess prioritize and drive issues to closure
• Ability to multitask and address/solve complex issues; pay strict attention to detail
• Possess strong organizational planning verbal and written communication skills.
• NCMA CPCM/CFCM certification a plus
• Proficient in MS Office Products (Excel Word PowerPoint etc.)
• Deltek CostPoint Contracts Module working knowledge a plus
• U.S. Citizenship is required
• Ablility to obtain and maintain a U.S. Government security clearance

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:

• While performing the duties of this job the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; handle or feel; and reach with hands and arms.
• The employee is occasionally required to sit; climb or balance; and stoop kneel crouch or crawl. The employee must be able to lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision distance vision peripheral vision depth perception and ability to adjust focus.
• Regular i3 hours are 8:00 a.m. - 5:00 p.m. Monday-Friday however additional hours may be required on occasion. Regular and punctual attendance is required.

i3 is a technically diverse 100% team member owned business headquartered in Huntsville Alabama specializing in missile and aviation systems engineering and logistic services electronic warfare and electromagnetic effects analysis UAS system integration and flight operations full lifecycle C5ISR engineering services cybersecurity and IT/IA innovative solutions and virtual training simulation & serious game development and implementation. We have established a broad offering of products and capabilities collectively providing decades of experience supporting the full complement of DoD military services Missile Defense Agency National Aeronautics and Space Administration and a variety of other Government organizations and private industry customers.

Perks of being a team member owner include:

• Long-term financial security
• Higher job satisfaction
• Greater job security
• Personal and professional growth
• Great company culture

Other outstanding benefits:

• Excellent insurance coverage
• 401(k) match
• Generous PTO
• Health and wellness incentives
• Tuition and certification reimbursement
• Countless opportunities to give back to the community through i3 Cares

We work hard. We compete hard. We play hard. Apply now to join us!