Sr. Student Program Specialist for Graduate Students

Position Introduction:

The field of electrical and computer engineering continues to evolve into an ever-broadening discipline that is rapidly reaching into more aspects of common everyday life. Given the current national academic climate where science technology engineering and mathematics majors are in short supply it is of paramount importance that the School of Electrical and Computer Engineering (ECE) continue its mission of educating and preparing the latest generation of fresh engineers through its established ABET accredited undergraduate programs its growing accelerated masters program and its traditional masters and doctoral programs. Consider joining our team at OU and help create a fulfilling experience for young minds pursuing their dream career in ECE. The primary responsibility of this position is to directly support prospective and current graduate students and their engagement with faculty and alumni. This position has the responsibility to support and assist with graduate recruitment student progress toward degree completion retention and graduation.

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Required Education and Experience:

• High School diploma or GED.
• 12 months of office/clerical experience.

Department Preferences:

• Bachelors degree
• Able to build rapport quickly with director staff faculty and students.
• Attention to detail and the ability to perform non-routine work with changing priorities.
• Knowledge of advising curriculum structure and student success factors.
• Fundamental mathematical skills and knowledge.
• Demonstrated ability to work collaboratively as part of a team.
• Initiative and ability to start and complete projects with minimum direction necessary.
• Demonstrated ability to manage multiple projects simultaneously.

Additional Department Duties:

• Manage academic affairs of graduate students in the school.
• Assist the Schools Graduate Liaison and Graduate Studies Committee.
• Correspond with the Admissions Office International Student Services and the Graduate College communicating with the
• prospective students and others.
• Maintain unit graduate records. Assess graduate student needs and help develop and implement targeted programs and services.
• Write and edit informational materials and present informational programs to students related to the schools graduate programs.
• Provide initial contact for prospective graduate students and orientation for graduate students in the school.
• Conduct Graduate Student Orientation at lease each Fall semester and Spring semester as needed
• Assist in graduate student recruitment activities.
• Provide support for faculty advisors of graduate student organizations in the school.
• Provide leadership in planning course schedules.
• Prepare and plan events related to graduate students in the school.
• Coordinate through the GCoE communications liaison and Marcomm regarding website updates and social media posts dealing with
• ECE graduate program information.
• Interface with potential employers for graduate student employment and internship opportunities.
• Act as an advocate and resource to graduate students assisting them in understanding School College and University policies and procedures and connecting with appropriate campus personnel resources and support services.
• Update and supply recently approved documentation pertaining to graduate student checklists course offering sheets and other pertinent guidance to incoming and current graduate students.
• Collect graduate data and calculate related statistics for reports and surveys.
• Prepare and edit reports related to graduate students and programs.
• Assist with assignment and notification of Graduate TA positions.
• Coordinate with International Student Services graduate student Curricular Practical Training and Optional Practical Training.
• Prepare graduate petitions.
• Authorize individualized graduate coursework and research hours.
• Perform related duties as assigned.