Sr. Project Manager, Office of Funded Programs

Since our founding in 1924 weve cut cardiovascular disease deaths in half but there is still so much more to do. To overcome todays biggest health challenges and accelerate this progress we need passionate individuals like you. Join our movement be part of the progress and help ensure a healthier future for all. You matter and so does the impact you can make with us.

The American Heart Association has an exciting opportunity for a Senior Project Manageron the Office of Funded Programs team based at theNational Center in Dallas TX.

The Senior Project Manager (SPM) in the Office of Funded Programs (OFP) is a strategic crossfunctional role responsible for driving operational excellence across both preaward and postaward functions. This position identifies opportunities to streamline processes leads the development and implementation of efficiency initiatives and ensures consistent highquality execution across the department. The Senior Project manager also owns OFPs training suite manages departmental Impact Labs and provides backfill support for preaward activities as needed.

This role requires a proactive solutionsoriented professional who learns quickly navigates ambiguity with confidence and can independently move complex projects from concept to completion. This role ensures that project goals align with organizational objectives overseeing scope timelines budgets resource allocation and stakeholder coordination. The Sr. Project Manager will proactively identify risks drive solutions and optimize project execution for maximum impact.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful you will have access to Heart U our award-winning corporate university as well as additional training and support locally.

#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us onLinkedInInstagramFacebookX and .

Process Improvement & Operational Excellence

• Identify opportunities to improve efficiency consistency and quality across preaward and postaward workflows. Lead the design development and implementation of new processes tools and operational models. Examples:
  • Develop a service catalog for OFP
  • Conduct endtoend mapping of preaward and postaward workflows
  • Identify bottlenecks and propose solutions to reduce cycle times for critical OFP services
  • Design a triage model for highvolume periods
  • Conduct systems assessments and propose workflow redesigns
• Work closely with OFP leadership preaward and postaward teams; and build strong relationships across the organization to support adoption of new processes.
• Work with OFP leadership to enhance performance metrics and recommend adjustments to ensure continuous improvement.
• Serve as a thought partner to OFP leadership on longterm operational strategy.

Training & Capacity-building

• Own the full OFP training suite including design documentation delivery and ongoing updates.
• Design an OFP knowledge and resource hub.
• Ensure training materials reflect current policies systems and best practices.

Cross-Functional Project Management & Collaboration

• Lead special projects that span pre award post award compliance and operational domains. Examples include:
  • Manage OFP Impact Labs (departmental work groups focused on process innovation).
  • Design IRB tracking workflow
  • Manage implementation of a new grants management system (Cayuse)
  • Build dashboards to capture OFP trend data
  • Create a process to ensure all OFP templates checklists and SOPs are reviewed and updated on a regular cadence
• Develop comprehensive project plans that outline schedules deliverables risks and resource allocation while ensuring the plans align with business goals including budget estimates risk mitigation and timeline coordination.
• Communicate project goals timelines and outcomes clearly and effectively.
• Define and track project KPIs ensuring outcomes align with business unit goals.

Pre-Award Support

• Provide preaward coverage during staff PTO or peak workload periods (i.e. budget development proposal routing gift agreement processing RCO requests)
• Maintain working knowledge of preaward policies systems and processes for non-government grants.

• Bachelors degree in Business Administration Public Administration Public Health or a related area.
• Five (5) years minimum experience leading complex projects from concept to implementation.
• Five (5) years minimum experience leading preaward and postaward processes or other operational roles.
• Five (5) years minimum experience developing training materials or leading staff development initiatives.
• Five (5) years minimum experience developing analyzing and preparing presentations and reports on project outcomes.
• Five (5) years minimum experience communicating with senior-level management.

Knowledge Skills & Abilities

• Familiarity with preaward and postaward processes.
• Ability to work independently manage multiple priorities and meet deadlines.
• Demonstrated ability to lead complex projects from concept to implementation.
• Strong analytical and problemsolving skills.
• Proven ability to learn new systems processes and subject matter quickly.
• Exceptional written and verbal communication
• Demonstrated ability to coach teams resolve issues and foster a culture of collaboration and customer service.
• Project management certification (PMP CAPM or similar) is a plus.
• Proficiency with grants management systems (e.g. enterprise grants management tools financial systems) is a plus.

• Must be able to travel overnight approximately 10% of the time.

The expected pay range is $85000 - $95000. Pay is commensurate with experience; geographic differentials to the pay range may apply. The American Heart Association reserves the right to pay more or less than the posted range.

The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.

• Compensation Our goal is to ensure you have a competitive base salary. Thats why we regularly review the market value of jobs and make adjustments as needed.
  
  
• Performance and Recognition You are rewarded for achieving success through annual salary planning and incentive programs;eligibilityfor an incentive program is based on the type of position.
  
  
• Benefits We offer a wide array of benefits including medical dental vision disability and life insurance along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being we also offer an employee assistance program employee wellness program and telemedicine and medical consultation.
  
  
• Professional Development You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. Heart U is the Associations national online university with more than 100000 resources designed to meet your needs and busy schedule.
  
  
• Work-Life Harmonization The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year which includes several days off at the end of the year.
  
  
• Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities or for potential future positions in the organization.

The American Heart Associations 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health by 2028 the Association will drive breakthroughs and implement proven solutions in science policy and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.

At American Heart Association American Stroke Association our mission is to be a relentless force for a world of longer healthier lives regardless of race ethnicity gender gender identity religion age language sexual orientation national origin and physical or cognitive abilities.

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EOE/Protected Veterans/Persons with Disabilities