Sr. Project Manager

PROJECT MANAGEMENT:

• Lead multiple concurrent capital improvement (Capex) and tenant installation (TI) projects from initial scope development through design bidding construction turnover and financial closeout
• Establish project objectives scopes of work budgets schedules procurement strategies and execution plans in partnership with internal stakeholders
• Manage projects that may include:
  • Lobby restorations and renovations
  • Storefront renovations and replacements
  • Corridor and restroom renovations
  • Façade roof window and Local Law 11/FISP work
  • HVAC electrical plumbing sprinkler and other building-system improvements
  • Pre-built and build-to-suit spaces
  • Tenant-performed construction and alteration projects
  • Specialty exhibit visitor-experience media AV/IT fabrication and other technically integrated projects
• Direct all phases of design and construction including programming feasibility analysis design development budgeting value engineering scheduling permitting construction administration commissioning turnover and closeout
• Conduct regular site visits to monitor progress workmanship safety logistics and compliance with approved plans and project requirements
• Develop and coordinate construction logistics for occupied and high-traffic environments including tenant continuity visitor impacts noisy work night work freight overtime temporary protections access security requirements and phased execution
• Identify potential project risks delays cost impacts operational conflicts and required decisions; develop mitigation plans maintain current risk and decision tracking and escalate significant concerns with clear recommendations when appropriate

FINANCIAL & CONTRACT MANAGEMENT:

• Support the development of annual and long-term capital plans by providing project budgets forecasts timing assumptions risk assessments and execution recommendations in partnership with Property Management Leasing Finance and Accounting and other stakeholders
• Maintain accurate project forecasts cash-flow projections commitments change-order logs and cost-to-complete reporting
• Review proposals bids contracts invoices requisitions and change orders for accuracy completeness and alignment with approved project scope and budget.
• Lead procurement and contractor-selection strategies including RFP and bid-package development bidder shortlisting proposal analysis scope leveling bidder interviews CM/GC and GMP evaluation award recommendations contract administration and compliance documentation
• Monitor project financial performance and provide timely reporting on budgets commitments anticipated costs variances and cash flow

CONSULTANT CONTRACTOR & STAKEHOLDER MANAGEMENT:

• Select coordinate and manage architects engineers contractors consultants and other project partners holding each accountable for schedule budget quality safety and contractual obligations
• Coordinate project activities with building operations engineering security and other stakeholders to minimize disruption to tenants visitors and ongoing property operations including planning for access freight overtime night work temporary protections and operational phasing
• Serve as a primary point of contact for tenants and internal stakeholders throughout the project including kickoff meetings progress updates approvals of tenant-requested changes possession-date notices delay notifications and issue resolution
• Prepare and deliver clear project updates and executive-level presentations that communicate progress decisions risks financial status and required next steps
• Build productive working relationships across internal teams and with tenants consultants contractors and external partners

QUALITY COMPLIANCE & CLOSEOUT:

• Ensure construction meets approved drawings specifications contractual requirements ESRT standards and applicable building codes and regulations
• Coordinate project requirements involving DOB FDNY Landmarks environmental consultants special inspections façade-compliance processes permitting testing commissioning and signoffs with project teams and relevant authorities
• Oversee project turnover and closeout including punch-list completion certificates and approvals warranties as-built drawings operations and maintenance materials final invoicing and financial reconciliation
• Maintain authoritative project documentation across applicable PMIS financial scheduling and collaboration platforms including contracts commitments forecasts invoices schedules meeting minutes permits risk and decision logs and closeout records
• Develop and implement project-management standards controls templates and best practices that improve consistency transparency and execution across assigned projects and the portfolio department

PROJECT AND TEAM LEADERSHIP & MENTORSHIP:

• Mange coach and develop a team of approximately one to three project management professionals
• Lead cross-functional project teams and provide day-to-day guidance coaching and mentorship to project management professionals as assigned
• Establish clear project roles expectations decision paths and accountability standards and coordinate project responsibilities with Design & Construction leadership based on business priorities and capacity
• Review project plans controls risks and reporting when requested; share best practices and support consistent project execution across the team

• Adaptable you are a self-starter whos able to quickly digest and execute new processes to work both collaboratively and independently
• Dynamic you are solutions-oriented aim to improve processes and implement efficiency and offer insightful feedback to improve ESRT
• Dependable you take a strong sense of ownership and accountability over your work
• Passionate you keep up with industry trends and are excited about the potential to propel the industry forward with a roll-up-your-sleeves attitude
• Curious you consistently look for new ways to work smarter not just harder
• Ethical you treat others with respect act with integrity in how you perform your work and embrace our collaborative culture
• Positive you possess a service-oriented attitude with excellent follow through

• Competitive base salary and bonus
• Health/Dental/Vision insurance
• Company sponsored Life AD&D STD (with Salary Continuation) and LTD Insurance
• Voluntary Enhanced LTD Program
• Voluntary Hospital Accident and Cancer Programs
• 401(k) with 100% match up to 5%
• Paid parental leave
• Pre-tax transit accounts
• Employee Assistance Program for emotional financial and legal support

• Generous paid time off
• Flex remote work time
• Flex Summer Fridays
• Employee engagement programs
• Volunteer time off
• Continuing education
• Complimentary Empire State Building Observatory access
• Complimentary gym membership and other wellness benefits
• Employee Discount Programs