Sr Executive Administrator

Job Summary

Senior Executive Administrator Office of Strategy Innovation & Engagement (OSIE) The Senior Executive Administrator provides highlevel executive operational and project coordination support to the Chief of Staff and OSIE leadership. This role manages executive operations supports strategic initiatives coordinates financial and administrative processes and ensures seamless execution across Strategy and Innovation teams.

Key Responsibilities

• Executive Support: Manage complex calendars travel meeting logistics budget tracking vendor coordination and executive communications for the Chief of Staff and Strategy leadership.
• Strategy Operations: Support directors and project managers with contracts invoices budgeting team meetings workshops and executive reporting.
• Innovation Office: Provide calendar and expense support assist with event planning coordinate innovation showcases manage meeting materials and support vendor engagement.

General Administration: Backup support for volunteer operations and executive communications assist with leadership travel logistics briefing materials event tracking video production coordination and special projects

• Travel Information
• 20% Domestic and International May include nights and weekends

Bachelors degree or equivalent experience

5 years executive administrative operations or project coordination experience

Expertise in executive calendars travel budgeting and communications

Strong writing editing and presentation development skills

High attention to detail and ability to manage multiple priorities

Proficiency with Google Suite and generative AI tools (Copilot Gemini etc.)

Experience with governance or volunteerbased operations preferred

Professionalism discretion and strong judgment

Ability to identify workflow improvements and support crossfunctional initiatives

Other Requirements:
As defined in IEEE Policies individuals currently serving on an IEEE board or committee are not eligible to apply.

PLEASE NOTE: This position is not budgeted for employer-sponsored immigration support this includes all persons in F (both CPT and OPT) J H L or O status.

For information on work demands and conditions required for this position please consult the reference documentADA Requirements.This position is classified under .

All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran.

Disclaimer: This job description is proprietary to IEEE. It outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts managements right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.