Sr. Executive Administrative Assistant, Trauma

At Johnson & Johnsonwe believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented treated and curedwhere treatments are smarter and less invasive andsolutions are our expertise in Innovative Medicine and MedTech we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for more at

As guided by Our Credo Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson we respect the diversity and dignity of our employees and recognize their merit.

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We are searching for the best talent for a Sr. Executive Administrative Assistant Trauma to join our Orthopaedics team. This hybrid role can be located in Raynham MA West Chester PA Warsaw IN or Palm Beach Gardens FL and will report into the President of the Trauma Business Unit.

Purpose:

The Executive Administrative Assistant Trauma provides highlevel administrative coordination and operational support to the President of the Trauma Business Unit and their leadership ecosystem enabling organizational efficiency and leadership effectiveness.

Operating with a strategic executive partnership mindset the role ensures smooth information flow disciplined execution and operational reliabilityallowing leaders to focus on enterprise priorities external engagement and strategic decisionmaking. The Executive Administrative Assistant acts as a trusted extension of the executive strategy office balancing operational excellence with sound judgment discretion and enterprise awareness.

You will be responsible for:

Strategic Executive Partnership

• Act as a trusted thought partner to the President of Trauma proactively managing administrative and operational demands to support enterprise strategy and leadership priorities.
• Operate with a CEOoffice mindset anticipating downstream impacts sequencing and tradeoffs across business governance and external commitments.
• Exercise independent judgment in managing time access and information flow escalating only when valueadding or riskmitigating.
• Provide stability clarity and momentum in complex fastmoving environments.

Executive Time Calendar & Cadence

• Manage complex highstakes calendars across global time zones balancing governance leadership availability and external visibility.
• Serve as an effective gatekeeper for scheduling and access.
• Own the annual executive cadence anticipating leadership meetings boardadjacent activity talent reviews enterprise forums conferences and external engagements.
• Proactively optimize calendars to protect focus time and align time investment with enterprise priorities.

SeniorLevel Meetings & Coordination

• Coordinate internal and external meetings with a no surprises standard ensuring executives are fully prepared with the right materials context and stakeholders.
• Manage endtoend meeting logistics including agendas prereads and executiveready presentation materials.
• Partner with leaders and other EA to align agendas and sequencing for complex multileader forums.
• Track and coordinate followups actions and decisions to ensure accountability and momentum.

Executive Communications & Stakeholder Management

• Manage executive email and correspondence with an enterprise lens filtering noise and surfacing critical issues.
• Draft responses and communications that reflect executive voice intent and priorities.
• Serve as a primary point of contact for the President of Trauma tracking action items and followups.
• Act as a professional interface with senior leaders internal teams external partners and vendors.

Administrative Office & Operational Support

• Coordinate internal and external communications and initiatives on behalf of the President of Trauma.
• Oversee office operations including supplies services purchasing and vendor coordination.
• Maintain efficient administrative processes and provide backup support across the administrative team as needed.

Project Program & Enterprise Support

• Support leadership initiatives and special projects based on priorities and capacity.
• Assist with offsites visitor management compliance tracking committee coordination and contract or payment processes.

Information Travel & Event Management

• Maintain organized electronic and physical filing systems; record and distribute meeting minutes.
• Support onboarding through coordination of materials access and logistics.
• Coordinate travel lodging and transportation for Senior Executives.
• Process and reconcile expenses in compliance with policy.
• Plan and execute meetings and events including logistics A/V space setup and catering.

Operational Excellence & Confidentiality

• Assist with budget tracking as required.
• Continuously improve administrative and departmental workflows.
• Handle sensitive and businesscritical information with absolute discretion and professionalism.
• Ensure operational reliability so leaders can operate at full effectiveness without administrative distraction.

CrossFunctional Coordination

• Liaise with internal teams external partners and vendors to ensure smooth operations.
• Enable strong crossfunctional collaboration through clear communication and followthrough.

Qualifications / Requirements:

Required

• A bachelors degree
• A minimum of 8 years of experience in executive coordination or senior administrative support within complex matrixed organizations and proven support of Executive level leaders.
• Experience leveraging AI tools to enhance productivity and workflow efficiency is preferred.
• Strong proficiency in Concur Travel & Expense Microsoft Suite Excel and PowerPoint
• Advanced calendar meeting and event management experience
• Exceptional written and verbal communication skills
• High judgment discretion and emotional intelligence
• Ability to synthesize information anticipate needs and operate independently
• Comfort with ambiguity shifting priorities and incomplete inputs
• Strong organizational discipline paired with enterpriselevel thinking

About Orthopaedics

Fueled by innovation at the intersection of biology and technology were developing the next generation of smarter less invasive more personalized treatments.

Are you passionate about improving and expanding the possibilities of Orthopaedics Ready to join a team thats reimagining how we heal Our Orthopaedics teams help keep more than 6 million people moving each year while delivering clinical and economic value to surgeons and healthcare systems. Our teams build solutions for joint reconstruction; trauma and craniomaxillofacial; sports extremities and elective foot and ankle; spine; and robotics and digital surgery.

Your unique talents will help patients on their journey to wellness. Learn more at & Johnson announced plans to separate our Orthopaedics business to establish a standalone orthopaedics company operating as DePuy Synthes. The process of the planned separation is anticipated to be completed within 18 to 24 months subject to legal requirements including consultation with works councils and other employee representative bodies as may be required regulatory approvals and other customary conditions and approvals. Should you accept this position it is anticipated that following conclusion of the transaction you would be an employee of DePuy Synthes and your employment would be governed by DePuy Synthes employment processes programs policies and benefit that case details of any planned changes would be provided to you by DePuy Synthes at an appropriate time and subject to any necessary consultation processes.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity age national origin disability protected veteran status or other characteristics protected by federal state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants needs. If you are an individual with a disability and would like to request an accommodation please contact us via or contact AskGS to be directed to your accommodation resource.

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Additional location:
Warsaw IN; Raynham MA; Palm Beach Gardens FL

Required Skills:

Preferred Skills:

The anticipated base pay range for this position is :

Additional Description for Pay Transparency:

Senior IC