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Sr. Department Assistant, Level 5
Job Location:
Job Location:
Rose Hill, VA - USA
Monthly Salary:
Not provided by the employer
Monthly Salary:
Posted:
18 September 2026 (7 days ago)
Posted:
Application Deadline:
16 December 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Position Summary
Reporting to the Associate Director of Residential Life for Housing Operations the Executive Secretary provides administrative and operational support for the Residential Life Office.
Essential Functions
Provides administrative and front-desk support to the Residential Life leadership team including phone coverage visitor reception and scheduling assistance. Maintains accurate records for student and professional staff and supports HR and Payroll processes including I-9 coordination and employment documentation. Maintains website and form updates incorporating new content departmental blogs and ensuring all materials are current and accessible. Reviews applications for open Resident Director positions using the Applicant Tracking System. Coordinates ordering and inventory of office supplies business cards name tags branded items and office décor. Processes administrative tasks such as visitation violation postings petty cash reimbursements and damage billing assistance.
Preferred Qualifications
Knowledge of ymplicity or Jadu
Work Environment
Office Environment: Employees are protected from weather conditions or contaminants but not necessarily occasional temperature changes.
Reporting to the Associate Director of Residential Life for Housing Operations the Executive Secretary provides administrative and operational support for the Residential Life Office.
Essential Functions
Provides administrative and front-desk support to the Residential Life leadership team including phone coverage visitor reception and scheduling assistance. Maintains accurate records for student and professional staff and supports HR and Payroll processes including I-9 coordination and employment documentation. Maintains website and form updates incorporating new content departmental blogs and ensuring all materials are current and accessible. Reviews applications for open Resident Director positions using the Applicant Tracking System. Coordinates ordering and inventory of office supplies business cards name tags branded items and office décor. Processes administrative tasks such as visitation violation postings petty cash reimbursements and damage billing assistance.
Preferred Qualifications
Knowledge of ymplicity or Jadu
Work Environment
Office Environment: Employees are protected from weather conditions or contaminants but not necessarily occasional temperature changes.
Required Experience:
Senior IC
About Company
Fordham is a top-ranked Catholic university in NYC, offering exceptional education in the Jesuit tradition to approx. 15,000 students across 9 schools.
