Sr Conference Planner, External Speaker Management Logistics

The Senior Planner External Speaker Management Logistics is a critical role in ensuring the seamless execution of our keynote speakers at Gartner Conferences. The Sr. Planner is responsible for the successful coordination and advancement of logistics for guest keynote speakers booked by the External Speaker Management team.

The Senior Planner is also integral to the operational efficiency and effectiveness of the Gartner Speaker and Sourcing Management team. The ideal candidate will have a background in event planning and logistics with a focus on managing high-profile speakers and their requirements. This role will report into the Manager External Speaker Management who will oversee the logistics for guest keynote speakers.

What you will do:

• Ensure all speaker needs and contract requirements are met including audiovisual needs presentation materials recording/livestream permissions VIP opportunities i.e. book-signings fireside chats etc. and any special requests
• Effectively and efficiently communicate speaker updates to internal stakeholders including program management production marketing logistics content registration and housing to ensure alignment
• Schedule conduct and mediate pre-conference planning calls between speakers and key stakeholders.
• Confirm marketing materials travel arrangements accommodations registration and itineraries for keynote speakers
• Liaise with speakers/speakers offices and key stakeholders to set expectations and ensure overall satisfaction
• Maintain strong relationships with external vendors and service providers to ensure high-quality service delivery
• Host guest speakers and manage an exceptional onsite experience
• Proactively handle and troubleshoot emerging problems throughout the planning cycle and onsite experience
• A passion for staying abreast of current events and speakers in technology and business

What you will need:

• Bachelors Degree preferred
• 3 years of professional experience including 2 years of event planning and logistics or related experience
• Exceptional organizational skills and attention to detail.
• Ability to build processes and continually realize best practices
• Strong executive presence
• Excellent customer service and communication skills
• A passion for staying abreast of current events and speakers in technology and business
• Proven ability to manage multiple projects simultaneously and work under tight deadlines
• Proven ability to master new systems and tools
• Ability to travel approximately 20% (6-8 conferences annually)

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Who are we

At Gartner Inc. (NYSE:IT) we guide the leaders who shape the world.

Our mission relies on expert analysis and bold ideas to deliver actionable objective business and technology insights helping enterprise leaders and their teams succeed with their mission-critical priorities.

Since our founding in 1979 weve grown to 20000 associates globally who support over 13000 client enterprises in 90 countries and territories. We do important interesting and substantive work that matters. Thats why we hire associates with the intellectual curiosity energy and drive to want to make a difference. The bar is unapologetically high. So is the impact you can have here.

What makes Gartner a great place to work

Our vast virtually untapped market potential offers limitless opportunities opportunities that may not even exist right now for you to grow professionally and flourish personally. How far you go is driven by your passion and performance.

We hire remarkable people who collaborate and win as a team. Together our singular unifying goal is to deliver results for our clients.

Our teams are inclusive and composed of individuals from different geographies cultures religions ethnicities races genders sexual orientations abilities and generations.

We invest in great leaders who bring out the best in you and the company enabling us to multiply our impact and results. This is why year after year we are recognized worldwide as a great place to work.

Gartner is the world authority on AI

At Gartner youll join a company at the very center of the AI revolution. Gartner has proactive objective guidance throughout clients AI journeys. We set the standard for how organizations leverage artificial intelligence to drive meaningful impact. Youll have access to unmatched resources expertise and technology and play a key role in helping Gartner and our clients innovate and grow as we leverage AI to transform business and technology landscapes.

Its an exciting time to be at Gartner with limitless opportunities to make a real impact grow your skills and build a lasting meaningful career in a field thats reshaping the way we operate. If youre passionate about AI and want to be part of a team thats guiding the leaders who shape the world Gartner is the place for you.

What do we offer

Gartner offers world-class benefits highly competitive compensation and disproportionate rewards for top performers.

In our hybrid work environment we provide the flexibility and support for you to thrive working virtually when its productive to do so and getting together with colleagues in a vibrant community that is purposeful engaging and inspiring.

Ready to grow your career with Gartner Join us.

Gartner believes in fair and equitable pay. A reasonable estimate of the base salary range for this role is 55000 USD - 83000 USD. Please note that actual salaries may vary within the range or be above or below the range based on factors including but not limited to education training experience professional achievement business need and addition to base salary employees will participate in either an annual bonus plan based on company and individual performance or a role-based uncapped sales incentive plan. Our talent acquisition team will provide the specific opportunity on our bonus or incentive programs to eligible candidates. We also offer market leading benefit programs including generous PTO a 401k match up to $7200 per year the opportunity to purchase company stock at a discount and more.

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Job Requisition ID:114201

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