SR ADMINISTRATIVE COORD (Dept of Medicine)

POSITION SUMMARY: The Sr. Administrative Coordinator provides support for and coordinates departmental projects and facilitates information exchange
between the Johns Hopkins Health System School of Medicine and other departments vendors or outside agencies. This position performs administrative
duties such as composing and editing complex correspondence and reports develops office procedures to ensure efficient and timely operations and may
provide advice/guidance to other administrative/clerical staff. The Senior Administrative Coordinator must report to a Director.

Performs a broad variety of intermediate level clerical and administrative tasks as directed and required for the support of the office or individual.
Prepares office documents and memoranda which may include higher-level technical statistical and narrative reports; distributes copies of documents
as directed.
Prepares formal business communication recurring reports and similar correspondence; acquires signatures as necessary.
Schedules and coordinates meetings and conferences for assigned staff; takes notes minutes or other documentation as directed.
Maintains the calendar for the assigned department or individual.
Maintains and organizes files and records.
Greets and welcomes visitors; answers and directs phone calls.
Collaborates with other departments to complete some office functions.
Connects teams and departments by providing communication setting up presentations and supporting department initiatives
Coordinate department activities schedules and projects
Responsible for vendor management and processing invoices.

COMPETENCIES:
A. Education: High school diploma.
B. Knowledge:
a. Proficient with Microsoft Office Suite.
b. Familiar with databases and spreadsheets.
c. Knowledge of customer service protocols.
d. General budget awareness and understanding of how department processes impact budgets
C. Skills:
a. Strong interpersonal skills are required to interact with Hospital administration staff patients and families as well as to handle confidential and
sensitive information.
b. Demonstrated ability to identify analyze and solve problems.
c. Ability to plan organize complete and manage programs in the most efficient manner.
d. Strong organizational skills to prioritize multiple tasks and manage deadlines
e. Ability to identify and rectify discrepancies before they escalate thereby maintaining the integrity and efficiency of administrative processes.
f. Ability to work in metric driven environment with defined expectations for performance levels
g. Strong interpersonal and teamworking skills with the ability to communicate effectively in verbal and written formats
h. Ability to maintain composure in high stress situations
i. Demonstrated ability to exercise good judgment in handling sensitive and confidential information and situations
D. Required Licensure Certification: None
E. Work Experience: Five (5) years of experience
F. Machines Tools Equipment: Personal computer and office automation equipment Proficient in MS Office and SAP