Sr. Administrative Assistant

Sr. Office Administrator

Salt Lake City UT (Fully onsite)

Position Summary

Thales is looking for a Sr. Office Administrator whose role is to serve as a key operational support professional responsible for ensuring the efficient coordination of administrative executive and site-based activities across the organization. This role supports business operations by facilitating collaboration across Facilities Security Health Safety & Environment (HSE) and Business Continuity functions while providing high-level administrative support to business leaders including executive-level stakeholders. The position requires strong organizational skills sound judgment discretion in handling confidential information and the ability to effectively manage multiple priorities within a fast-paced and highly visible environment.

In this position you will support day-to-day business operations by coordinating executive calendars travel arrangements meetings reports presentations and other administrative activities that enable operational efficiency and business continuity. You will serve as a trusted coordination partner for leaders and cross-functional teams managing competing deadlines organizing critical information and ensuring timely execution of key business initiatives. Success in this role requires professionalism diplomacy and the ability to build effective relationships with employees at all levels of the organization as well as customers and external partners while maintaining confidentiality and supporting complex administrative and operational activities.

Key Areas of Responsibility

• Provide comprehensive administrative support to executive leaders including calendar management meeting coordination scheduling and day-to-day business operations support.
• Coordinate domestic and international travel arrangements prepare reports presentations correspondence and manage meeting logistics including conference rooms catering agendas and virtual conferencing.
• Support site operations by coordinating activities across Facilities Security Health Safety & Environment (HSE) and Business Continuity functions ensuring compliance with established policies and procedures.
• Manage visitor coordination site access processes records management training documentation OSHA-related activities and other site compliance requirements to support a safe and secure workplace.
• Plan and coordinate onsite and offsite meetings customer visits training sessions onboarding activities employee engagement events and other team initiatives that support business objectives.
• Maintain office operations by managing supplies organizing documents and records distributing company mail responding to routine inquiries and tracking follow-up actions to ensure efficient business support.

Minimum Qualifications

• Bachelors degree in a related field and 2 years of administrative experience or an equivalent combination of education and experience including 6 years supporting senior leaders and/or executive staff in a fast-paced business environment.
• Proven experience providing executive administrative support including calendar management meeting coordination travel arrangements expense reporting and office operations support.
• Proficiency with Microsoft Office Suite (Outlook Word Excel and PowerPoint) and experience maintaining organized electronic and physical filing systems records and documentation.
• Strong organizational time management and multitasking skills with the ability to prioritize competing demands manage changing deadlines and deliver high-quality work with exceptional attention to detail. Excellent verbal and written communication skills including the ability to interact professionally with executives employees customers and external partners while handling sensitive and confidential information with discretion.
• Demonstrated ability to work independently in a dynamic environment exercise sound judgment adapt to changing priorities foster cross-functional collaboration and provide a high level of customer service and professionalism.
• Must be a US Person as defined in applicable law.

Special Position Requirements

• Advanced education such as a Masters degree in Business Administration Communications Management or a related field is preferred.
• Prior experience supporting office operations and working with general office equipment is preferred.
• Additional language proficiency particularly in French Italian and/or German is highly desirable.
• OSHA 30 certification (DOL card) or prior experience supporting workplace safety and compliance initiatives is preferred.
• Experience supporting executive leaders and site operations within a manufacturing engineering aerospace defense or other technical environment is a plus.
• Familiarity with working in onsite environments that include office warehouse and shipping operations as well as alternative work schedules such as a 9/80 schedule is preferred.

Applicants must be legally authorized to work in the United States for any employer at the time of hire. This position is not eligible for visa sponsorship or for assuming sponsorship of an employment visa now or in the future.

If youre excited about working with Thales but not meeting the requirements for this position we encourage you to join our Talent Community!

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We are an equal opportunity employer including disability and veteran status. All qualified applicants will receive consideration for employment without regard to sex race color religion national origin disability protected Veteran status age or any other characteristic protected by law.

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The reference Total Target Compensation (TTC) market range for this position inclusive of annual base salary and the variable compensation target is between

This reflects how companies in a similar industry and geographic region generally pay for similar jobs. This range helps the Company make pay decisions as one data point among many. Where a position falls within this range is also dependent on other factors including but not limited to the employees career path history competencies skills and performance as well as the companys annual salary budget the customers program requirements and the companys internal equity. Thales may offer additional benefits and other compensation depending on circumstances not related to an applicants status protected by local state or federal law.

(For Internal candidate if you need more information please reach out to your HR Shared Service 1st Point)

Thales provides an extensive benefits program for all full-time employees working 30 or more hours per week and their eligible dependents including the following:

Elective Health Dental Vision FSA/HSA Voluntary Life and AD&D Whole Group Life w/LTC Critical Illness Hospital Indemnity Accident Insurance Legal Plan Identity Theft and Pet Insurance

Retirement Savings Plan after 30 days of employment with a company contribution and a match and with no vesting period

Company paid holidays and Paid Time Off

Company provided Life Insurance AD&D Disability Employee Assistance Plan and Well-being Program