Sr. Administrative Assistant, Digital Marketing

Responsibilities

• Manage calendars for two executives including scheduling prioritizing and coordinating meetings across internal teams senior leaders external partners and cross-functional stakeholders.
• Support meeting preparation for Digital Marketing AI Franchise Management Research Analytics and Operations workstreams including room or video setup agendas materials attendee coordination and follow-up tracking as needed.
• Coordinate executive travel itineraries transportation and related logistics ensuring details are accurate and updated as schedules shift.
• Process purchase orders vendor-related administrative requests business expenses and personal expense reports in a timely and accurate manner.
• Manage document flow and shared files including creating organizing updating and maintaining electronic and hard-copy materials for executive and team use.
• Support project work within the Digital Marketing Team including coordination tracking and administrative follow-up for Digital Creative Social Marketing and Creator Marketing campaign duties.
• Assist with campaign-related logistics such as maintaining trackers gathering inputs routing materials coordinating deadlines and helping teams stay aligned across digital creative social and creator marketing workstreams.
• Maintain and update department databases contact lists distribution lists trackers and other administrative resources that support team coordination.
• Provide general administrative support including phone coverage mail copying scanning supplies and other office coordination as needed.
• Assist with logistics for team meetings presentations offsites and cross-functional working sessions involving Digital Marketing and the executives broader functional teams.
• Handle confidential and time-sensitive information with discretion professionalism and sound judgment.
• Balance multiple requests and shifting priorities while ensuring assignments are completed accurately on time and with clear communication.
• Perform miscellaneous administrative duties and special projects as required.

Qualifications

• 1 years of experience as an administrative assistant coordinator or comparable intern/trainee roles.
• Strong calendar-management skills and the ability to support multiple leaders or teams in a fast-paced environment.
• Strong computer skills including Microsoft Outlook Word Excel PowerPoint and related collaboration tools.
• Good math finance and general business competency including comfort with purchase orders invoices and expense reporting.
• Exceptional organizational interpersonal and communication skills with a professional and courteous demeanor.
• High attention to detail and the ability to manage deadlines follow through on assignments and keep information accurate.
• Ability to multitask prioritize and remain flexible when needs and priorities shift.
• Common sense dependability discretion and strong judgment when handling confidential information.
• Self-starter with a team-player attitude and a willingness to support both routine administrative needs and special projects.

Preferred Qualifications

• Interest in movies entertainment pop culture digital marketing audience research analytics AI and franchise management
• Experience supporting marketing entertainment media technology research analytics or operations teams.
• Comfort working with presentation materials team trackers shared documents campaign timelines and cross-functional meeting logistics.
• Comfort with Adobe Design Suite and Generative AI tools such as ChatGPT.

Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race color religion sex national origin disability veteran status age sexual orientation gender identity or other protected characteristics.

SPE will consider qualified applicants with arrest or conviction records in accordance with applicable law.

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