Sr. Administrative Assistant, Clinical Operations

Neurocrine Biosciencesis a leading biopharmaceutical company with a simple purpose: to relieve suffering for people with great needs. We are dedicated to discovering developing and commercializing life-changing treatments for patients with under-addressed neurological psychiatric endocrine and immunological disorders. The companys diverse portfolio includes FDA-approved treatments for tardive dyskinesia chorea associated with Huntingtons disease classic congenital adrenal hyperplasia hyperphagia in patients with Prader-Willi syndrome endometriosis* and uterine fibroids* as well as a robust pipeline including multiple compounds in mid- to late-phase clinical development across our core therapeutic areas. For more than three decades we have applied our unique insight into neuroscience and the interconnections between brain and body systems to treat complex conditions. We relentlessly pursue medicines to ease the burden of debilitating diseases and disorders because you deserve brave science. For more information visit and follow the company onLinkedInX Facebook and YouTube. (*in collaboration with AbbVie)

Typically supports sr. leaders (typically VPs) reporting to executive officers. Provides advanced analytical and specialized administrative support to relieve and assist sr. leaders administrative line and staff managers. Handles special projects execute research and data analysis tasks. Analyzes problems determines approach compiles and analyzes data and prepares reports and recommendations. Coordinates activities between departments and outside parties. Contacts company employees at all organizational levels to gather information and prepare reports. Work is generally of a critical or confidential nature. Assignments may be in various functional areas.

• Leads and is accountable for advanced administrative work/projects supporting operations and/or other functions (but not limited to) such as compiling reports analysis of data budget tracking and/or creating presentations

• Assist in special projects and initiatives such as organizing events coordinating team activities and conducting research as requested

• Liaise with external vendors and suppliers including securing contracts and managing service agreements processing of contracts via contract management and purchasing systems and ensuring invoicing/billing is paid on time

• Anticipates needs of sr. leaders and proactively plans implements and executes daily tasks

• Maintains calendars schedules meetings sends Outlook calendar appointments reserves conference rooms and coordinates logistics for meetings including audio/visual needs agendas presentations and food and beverage catering

• Compiles expense receipts and completes and submits reports for expense reimbursements and credit card charge processing/validation to the accounting department

• Answers phones and greets visitors

• Issues loaner badges and visitor badges

• Handles the distribution of incoming outgoing and interoffice mail between multiple buildings and floors

• Responsible for mail room set up/ maintenance

• Orders stocks and tracks office supplies in the workrooms (including copy paper)

• Various clerical projects as needed such as (but not limited to) filing tracking mail/package distribution and special visitors

• Coordinates domestic and/or travel arrangements

• Other duties as assigned

• High School Diploma / Associates degree AND 4 years of administrative support experience with a strong track record of supporting sr. leaders/executives

• Applies relevant skills and substantial understanding in a range of processes procedures and systems to carry out assignments

• Developing specialized skills through job-related training and on the-job experience

• Exceptional organizational and time-management skills

• Strong communication and interpersonal skills

• Discretion and ability to handle confidential information

• Detail-oriented with a high level of accuracy

• Ability to work independently and prioritize tasks effectively

• Proficiency in MS Office Suite (Word Excel PowerPoint Outlook)

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Neurocrine Biosciences is an EEO/Disability/Vets employer.

We are committed to building a workplace of belonging respect and empowerment and we recognize there are a variety of ways to meet our requirements. We are looking for the best candidate for the job and encourage you to apply even if your experience or qualifications dont line up to exactly what we have outlined in the job description.

The hourly rate we reasonably expect to pay is $28.15-$38.41. Individual pay decisions depend on various factors such as primary work location complexity and responsibility of role job duties/requirements and relevant experience and addition this position offers an annual bonus with a target of 20% of the earned base salary and eligibility to participate in our equity based long term incentive program. Benefits offered include a retirement savings plan (with company match) paid vacation holiday and personal days paid caregiver/parental and medical leave and health benefits to include medical prescription drug dental and vision coverage in accordance with the terms and conditions of the applicable plans.