Sr. Administrative Assistant

Mercy Home for Children located in the heart of Brooklyn NY is recruiting for a Senior Administrative Assistant to work closely with the Executive Director in managing the overall administrative duties in the agency. This key position will coordinate with the administrative team board of directors and staff to enhance operations and oversee the switchboard addition the handling the following duties:

• Serves as personal assistant for the Executive Director in answering & directing calls maintaining the calendar of events troubleshooting and handling requests for information
• Booking travels arrangements and updating expense reports
• Maintains confidential information and distributes to appropriate parties
• Assist with processing timecards
• Handles special projects
• Oversees the switchboard area with scheduling and fill-in when needed as well as provides support for the Administrative Assts.
• Schedules meetings and take detailed board minutes presentations letters and reports as assigned
• Receives sign sort and distributes UPS/Fed Ex packages & regular mail to the departments
• Maintains & ensure postage machine is operating full capacity & assist with bulk mailings
• Schedule and prepares rooms for meetings arrange for materials and refreshments as requested
• Ensure Kitchen and office supplies are readily available establishing proper inventory
• Performs other related duties as assigned

Two-three years progressive administrative experience in a nonprofit or human services field. Ability to carry out oral and written directions communicate effectively computer literate with Microsoft Office Powerpoint & Excel software. Be a self-starter pay attention to details and able to handle multiple priorities. Must have the ability to work autonomously and switch gears when needed. Valid & unrestricted NYS Drivers License. Some College is preferred. Will be asked to provide a copy of COVID vaccine card and education.

Mercy Home for Children will provide after completion of 30 days of employment the next following month full medical dental vision and prescription coverage. After 6 months of employment you will be able to request paid vacation time off sick time birthday off 403 (b) with Mutual of America Afflac & Legal Shield and wellness programs.

Mercy home for Children is looking to hire immediately hosting a virtual job fair on Monday June 8th from 8:30am-9:30am. Send updated resume and zoom link will be forwarded. If unable to attend the virtual please provide another time.