Sr. Accounts Payable Specialist

The manages the full accounts payable cycle within a high-volume multi-location or multi-entity environment. This role is responsible for complex reconciliations vendor management payment processing month-end support and maintaining strong internal controls. The ideal candidate is a self-motivated accounting professional who can think critically investigate discrepancies improve processes and take ownership of detailed projects.

Key Responsibilities

• Manage full-cycle accounts payable including invoice receipt coding approvals entry payment processing and record retention
• Process vendor payments through ACH checks wire transfers and corporate credit cards
• Perform detailed account and vendor statement reconciliations and resolve complex discrepancies
• Ensure transactions from multiple locations or entities are accurately transferred between POS ERP and accounting systems
• Maintain vendor master records W-9s banking details and payment terms while following fraud-prevention controls
• Monitor AP aging payment deadlines discounts and outstanding issues
• Support month-end and year-end close including accruals reconciliations reporting audit requests and 1099 preparation
• Assist with acquisition integrations ERP/POS integrations and standardization of AP processes
• Identify and implement process improvements automation opportunities and stronger internal controls
• Serve as an AP subject matter expert and provide guidance or training to team members
• Communicate professionally with vendors and internal departments to resolve payment and account issues

• Associates degree in Accounting Finance Business or related field preferred; equivalent experience considered
• 5 years of progressive accounts payable or accounting experience
• High-volume multi-location or multi-entity AP experience required
• Strong full-cycle AP and account reconciliation experience
• Advanced Excel skills required including pivot tables lookups formulas and data analysis
• Experience with ERP systems; NetSuite strongly preferred
• Experience with ERP/POS integrations acquisition integrations or process standardization preferred
• Strong knowledge of vendor management electronic payments 1099 reporting internal controls and AP fraud prevention
• Excellent analytical organizational communication and problem-solving skills
• Ability to work independently manage multiple priorities and meet recurring deadlines