Specialist, Global Exhibits Advisor

Job Description

The Global Exhibits Advisor/Specialist serves as a business partner within the Global Exhibits team providing strategic and executional support for the design management and delivery of US Human Health exhibit programs with a focus on mature brands. The role requires deep subject matter expertise in pharmaceutical exhibiting especially 10x10 and in-line exhibit spaces and supports optimal customer service efficiency and congress strategy execution.

Key Responsibilities

Exhibit Strategy and Execution

• Partner with internal stakeholders to deliver strategic and executional exhibit solutions.

• Support the design execution and management of US Human Health exhibit programs.

• Ensure congress strategy is effectively realized through exhibit planning and delivery.

• Provide solutions that maximize customer service efficiency and use of company assets.

Cross-Functional Collaboration

• Liaise with medical teams and congress associations to maximize medical and promotional opportunities.

• Assist in and in some cases lead cross-functional planning meetings leading up to events.

• Partner with internal clients during profit plan sessions to provide feedback and recommendations on programs and exhibits.

Compliance and Industry Expertise

• Develop expertise in promotional exhibits and lead or support pre-conference compliance sessions.

• Understanding of current industry guidelines and changes including:

  • EFPIA

  • ICCA

  • IAEE

  • PhRMA / Sunshine Act

• Apply evolving industry standards to internal corporate policies and exhibit practices.

Mentoring and Reporting

• Mentor new marketing and promotional partners on exhibit delivery processes.

• Assist in developing periodic reports and presentations on exhibit activity spend and savings.

Budget Management

• Assist in managing multi-million-dollar marketing exhibit budgets.

• Support monthly forecasting and reconciliations.

• Help ensure financial tracking and accountability for exhibit programs.

Education

• High School Diploma/GED required.

Required Experience and Skills

• Minimum of 4 years of experience in exhibit/program management within the pharmaceutical or healthcare industry (with Degree) or 7 years without degree.

• In-depth knowledge of current industry guidelines trends and exhibit structures/types

• Strong financial skills

• Experience with SAP and Veeva PromoMats essential

• Experience working in a fast-paced cross-functional environment

• Strong verbal and written communication skills

• Strong problem-solving planning and organizing abilities

• Ability to manage multiple stakeholders and projects effectively

• Excellent organizational and time management skills

• Demonstrated ability to learn quickly

• Computer proficiency with Windows-based software

• Self-motivated and hands-on work style

• Proactive and effective communicator

• Proven ability to collaborate and execute projects successfully

• Willingness to travel up to 20% yearly

• Ability to work evening and weekend hours in support of exhibit projects occurring

Preferred Qualifications

• Bachelors Degree preferred

• Experience with healthcare or pharmaceutical industry compliance requirements including:

  • PhRMA Guidelines / Sunshine Act

  • ICCA

  • IAEE

  • EFPIA

• Creative thinking and problem-solving skills

MSJR

Required Skills:

Preferred Skills:

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The salary range for this role is

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employees position within the salary range will be based on several factors including but not limited to relevant education qualifications certifications experience skills geographic location government requirements and business or organizational needs.

The successful candidate will be eligible for annual bonus and long-term incentive if applicable.

We offer a comprehensive package of benefits. Available benefits include medical dental vision healthcare and other insurance benefits (for employee and family) retirement benefits including 401(k) paid holidays vacation and compassionate and sick days. More information about benefits is available at can apply for this role through (or via the Workday Jobs Hub if you are a current employee). The application deadline for this position is stated on this posting.

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Los Angeles Residents Only:We will consider for employment all qualified applicants including those with criminal histories in a manner consistent with the requirements of applicable state and local laws including the City of Los Angeles Fair Chance Initiative for Hiring Ordinance

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