Specialist EEO & ADA Compliance

JOB SUMMARY
Provides confidential administrative and technical support to the Senior Advisor in all matters concerning EEO/ADA/Title IX. Assists with discrimination investigations preparing routine resolution letters and assembling investigative reports. Manages office schedule and coordinates office activities including meetings interview appointments training sessions and workflow of time sensitive complaints requests and internal/external communications. Organizes and maintains relevant procedural manuals control book master internal and external investigative files records and databases in accordance with AACPS protocols and legal mandates. Manages Reasonable Accommodation process by maintaining confidential medical files in relation to documentation from employees and medical providers conducts interactive meetings performs research and analysis of requests evaluating individual medical conditions under the scope of EEO/ADA while addressing complex issues with various offices ensuring compliance with applicable laws policies regulations operating procedures and negotiated agreements. Facilitates the workflow of the systemwide Title IX Reporting System routinely drafting Title IX correspondence under the direction of the Title IX Coordinator and communicating directly with school administration investigators students and parent/guardians in compliance with specified timelines determined by the Title IX Final Rule. Manages Equal Employment Opportunity - Non-Discrimination (EEO) Reasonable Accommodations (ADA) and Title IX public websites. Responds to internal and external inquires and correspondence relative to EEO/ADA/Title IX. Regularly interfaces with various departments within AACPS involving input from and coordination with external agencies and public.

Additional Work Days/Hours
Based on the assignment the following additional work days and/or hours may be required as needed:

• Summer hours

ESSENTIAL DUTIES/RESPONSIBILITIES

• Serves as a confidential assistant to the Senior Advisor. Acts as division coordinator by fielding incoming EEO/ADA/Title IX complaints requests informational reports and manages EEO/ADA/Title IX/ intranet and websites.
• Answers specific factual questions from employees concerning the EEO complaint process ADA reasonable accommodation process. and Title IX Reporting.
• Manages written and electronic records of all incoming information pertaining to internal and external EEO/ADA/Title IX complaints investigations and resolutions. Monitors the progress of the cases provides research on relevant issues and responds to additional information obtained during the complaint process.
• Conducts intake interviews for EEO/ADA discrimination complaints and interactive meetings for ADA requests for reasonable accommodations. Reviews investigative case documents and accommodation request documents for accuracy and completeness. Communicates with physicians offices to obtain information as necessary.
• Evaluates reasonable accommodations requests and makes complex decisions through research and analysis under the provisions of the ADA and in conjunction with AACPS policies regulations and procedures.
• Prepares and maintains EEO/ADA/Title IX compliance correspondences case files resolution letters and control book.
• Assists with investigations by reviewing files preparing tables graphs charts summary sheets and/or other formats to summarize findings compiling statistical data and compiling exhibits for investigative reports.
• Enters EEO/ADA complaints ADA reasonable accommodations and Title IX Reporting data into databases and generates reports as needed.
• Assists in the development and preparation of in-service training sessions and professional developments.
• Researches and provides data information reports for use by the Board Superintendent AACPS management administrative hearing officers and outside agencies.
• Performs other related duties as assigned within the same classification or lower.

MINIMUM QUALIFICATIONS
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• Bachelors Degree in related field of education from a regionally accredited college or university required;
• Or an equivalent combination of education and experience which provides the required knowledge skills and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.

Experience

• Two (2) years relevant successful experience in human resources required;
• Professional EEO and/or ADA compliance experience preferred;
• Or an equivalent combination of education and experience which provides the required knowledge skills and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.

Knowledge Skills Abilities and Other Characteristics

• Excellent written and verbal communication skills.
• Demonstrated ability to manage and ensure the security of highly confidential information and maintain files records and other information.
• Excellent interpersonal organization analytical and planning skills.
• Demonstrated proficiency in writing and the ability to conduct legal research.
• Ability to exercise initiative and good judgment in the timely execution of assigned responsibilities.
• Demonstrated ability to deal effectively with staff administrators hearing officers and outside agencies.
• Demonstrated proficiency in utilizing and maintaining databases generating reports and manipulating data.
• Demonstrated ability to effectively work and communicate with diverse populations.
• Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing Microsoft Office Suite -Word Excel Outlook and/or PowerPoint preferred).

Licenses and Certifications
Employee must retain active licenses certifications and enrollment as a condition of employment.

• N/A

Driving Requirements

• N/A

LEADERSHIP ROLE

• N/A

PHYSICAL DEMANDS/WORKING CONDITIONS
The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

• Standing: under 1/3 of the time
• Walking: under 1/3 of the time
• Sitting: between 1/3 and 2/3 of the time
• Keyboarding: between 1/3 and 2/3 of the time
• Talking: between 1/3 and 2/3 of the time
• Hearing: between 1/3 and 2/3 of the time
• As required by the duties and responsibilities of the position.

Vision
The vision demands with correction described here are representative of those that must be met to successfully perform the essential functions of this job.

• No special vision requirements

Work Environment
Location

• Office school or similar indoor environment: over 2/3 of the time

Noise Level

• Moderate: between 1/3 and 2/3 of the time

Weight & Force
Lifting and carrying requirements

• Up to 5 pounds: under 1/3 of the time

Travel Requirements

• N/A

JOB INFORMATION

ORGANIZATION

HR JOB INFORMATION

VR# 27018

Required Experience:

IC