Specialist, Advancement Services

About Le Moyne College:

Le Moyne College located in Syracuse N.Y. is an independent college established by the Jesuits in 1946 to provide students with a values-based comprehensive academic program designed to foster intellectual excellence and preparation for a life of leadership and service. Today Le Moyne has evolved into a nationally acclaimed college of liberal arts and sciences that draws students from across the U.S. and abroad.

Our Mission:

Le Moyne College is a diverse learning community that strives for academic excellence in the Catholic and Jesuit tradition through its comprehensive programs rooted in the liberal arts and sciences. Its emphasis is on education of the whole person and on the search for meaning and value as integral parts of the intellectual life. Le Moyne College seeks to prepare its members for leadership and service in their personal and professional lives to promote a more just society.

Le Moyne College aims to advance the values of diversity and inclusiveness at the college. To do this Le Moyne seeks scholars and professionals who bring innovation creativity and impact to the campus and who bring greater depth breadth and diversity to our campus community.

POSITION SUMMARY

The Specialist Advancement Services serves as the lead staff member responsible for processing all gifts donor acknowledgements/tax receipts matching gifts demographic database udpates gift logs and also assists donor relations related activities. This position has significant responsibilities in the area of data and gift entry to ensure that all gifts and pledges are accurately recorded in the Raisers Edge database and reconciled with the Finance Office. The position also provides administrative support and assistance to the Advancement division assists in data entry and other duties as needed. This position will also have some responsibilities as a back-up for the Sr. Assistant Director of Advancement Information Services.

PRINCIPAL DUTIES AND ESSENTIAL FUNCTIONS

Job duties specific to this position:

• Handles all duties relative to processing recording and acknowledging gifts in Raisers Edge.
• Coordinates and prioritizes day-to-day gift processing activities and ensures accurate processing and acknowledgement of gifts.
• Processes online gifts received through GiveCampus and other systems.
• Utilizes the Colleges bank check scanner to make check deposits directly to the Advancement bank account.
• Processes monthly LMC employee payroll deduction donations.
• Tracks confirms and processes matching gifts including communicating with matching companies/foundations and providing documentation as requested.
• Reconciles gift batches and prepares batches for daily deposit.
• Maintains copies of all acknowledgments on the LMC shared drive for future reference/ review or need.
• Maintains all gift documentation in hard copy batch files for audit purposes and other future needs.
• Produces and distributes accurate receipts acknowledgement letters and tribute notifications (in honor and in memory of) for every gift within a 48-72 hour period and maintains appropriate documentation for College and its audit purposes.
• Processes all non-electronic gifts and produces and distributes receipts acknowledgements and tribute notifications with a goal of this occurring within a 48-72 hour period.
• Assists Sr. Director and Sr. Asst. Director of Advancement Information Services with the Finance offices monthly gift reconciliations helping to identify errors and pull/ provides back up documentation for Financial reviews/ audits.
• Assists the Sr. Director of Alumni and Donor Relations with the annual Donor Relations reporting process as requested.
• Coordinates with Sr. Director of Alumni and Donor Relations on maintaining the donor acknowledgement letter templates and updates as needed at least annually.
• Communicates with the Sr. Director/ Sr. Asst. Director of Advancement Information Services to ensure accurate processing of gifts and to ensure financial integrity and accuracy.
• Communicates with the Sr. Director/ Sr. Asst. Director of Advancement Information Services Bursar office and others in the Finance division to resolve technical problems and make adjustments to ensure efficient and effective gift processing and acknowledgement activities.
• Processes special handling of non-routine gifts (stock real estate planned gifts etc.) and deposits.
• Verifies and updates biographical data in Raisers Edge as provided by Development Officers constituent information received via gifts and/or correspondence to ensure accuracy of the database.
• With the Sr. Director/ Sr. Asst. Director of Advancement Information Services maintains best practices to ensure the most accurate database possible.
• Handles highly sensitive information and maintains confidentiality on all materials handled adhering to and enhancing established College and departmental data integrity standards.
• Produces daily or weekly gift logs for distribution to Advancement staff on recently received donations.
• Reviews revises and/or creates documentation related to operating procedures for tasks or system processes.
• Other Advancement & Innovation responsibilities as assigned.

Additional tasks that position will be backup on

• Assists in maintaining constituent records including the ability to add new records update existing records record clean ups and assisting with other coding projects as assigned.
• Serves as back up for assisting the Finance office directly with monthly gift reconciliations helps to identify errors and provides back up documentation for Financial reviews/ audits.
• Learns basic query language to eventually assist with pulling simple clean up queries and other database related review queries.
• Serves as a back up for updating pledge reminder templates and/or coordinating the printing and mailing of the monthly pledge reminders.

Job expectations for all Le Moyne College employees:

• Demonstrates and role-models all of Le Moynes mission-based competencies (collaboration communication diversity integrity leadership and service) in every interaction with all community members and external parties.
• Strengthen digital literacy skills through education and the application of digital technologies in order to effectively engage in information gathering utilization and data management while promoting a security culture.
• Supports cura personalis by treating all individuals with dignity professionalism and kindness.
• Promotes cura apostolica by aligning professional goals objectives and performance with colleges strategic goals.
• Demonstrates excellent work attendance reliability and work ethic.
• Attends and actively participates in required meetings and training sessions.
• Complies and adheres to all of Le Moynes established policies procedures and codes of conduct at all times including all health and safety requirements and regulations to promote desired behavior and build awareness.
• Must complete all required federal state institution and department trainings.
• Engages in a planned program of professional development. Continually maintains skills and knowledge relative to the position and technology industry including best practice evolving operational requirements and industry trends.
• Performs a variety of related duties as assigned.

Qualifications

• Bachelors degree required preferably in Business Administration Finance or Accounting
• 2 years of relevant professional experience
• Exceptional attention to detail and a customer service philosophy are required.
• Must be able to maintain confidentiality be self-directed and be able to maintain multiple projects and deadlines simultaneously.
• Knowledge of accounting procedures and general ledger experience is a plus.
• Excellent communication and organizational skills.
• Strong computer skills are required.
• Prior experience with database software necessary preferably Blackbauds Raisers Edge. Experience with GiveCampus or other online giving platforms desired but not required. Prior experience with Slate software is a plus.
• Proficiency with MS Office and Google products especially MS Word MS Excel and Word Mail Merge.
• Previous experience in a higher education setting is preferred but not required.
• Experience with query and report writing is a plus but not required.

Additional Information:

Le Moyne Benefits

403(b) Retirement contribution- (9.5% Employermatch)
Generous tuition coverage
Health insurance options- (Medical Dental Vision Flexible Spending Accounts)
Health Savings Accounts- (Partially Employer funded)
Basic Life & AD&D Insurance- (Employerpaid)
Short and Long Term Disability Insurance (Employer paid)
Supplemental Life & AD&D Insurance
Voluntary benefits- (Legal Critical Illness Hospital Indemnity Accident Insurance Pet Insurance etc.)
12 paid holidays
Generous time off package

35 hour work week

Pay Range: $24.50 - $27.00 per hour

Equal Employment Opportunity

Le Moyne College prohibits discrimination and harassment of any kind based on race color sex religion sexual orientation national origin disability genetic information pregnancy citizenship & immigrationor any other protected characteristic as outlined by federal state or local laws.

This policy applies to all employment practices within our organization including hiring recruiting promotion termination layoff recall leave of absence compensation benefits training and apprenticeship. Le Moyne makes hiring decisions based solely on qualifications merit and business needs at the time.

Application Instructions:

To apply for this position please click the Apply Now button and submit the required materials for consideration:

* Cover letter outlining your interest in the position
* Current resume
* Contact information for 3 professional references