Special Assistant

The University of Maine School of Law is accepting applications for a Special Assistant for the Office of Student Affairs (OSA).The Special Assistant for the OSA is a critical role that partners closely with the Dean of Students/Associate Dean of Student Services to enhance the student experience through inclusive programming services and policies. OSA is dedicated to fostering an environment of holistic wellness that supports student development and encourages community connection and belonging. Above all else OSA strives to instill in our students that they belong here are capable of this work and dont have to navigate their legal education alone. This position is based at The Maine Center 300 Fore Street Portland ME.

Work Schedule: Monday through Friday 8:00 a.m. to 5:00 p.m. with some evenings and weekends required. This position reports to the Dean of Student/Associate Dean of Student Services and is an integral part of a dynamic team.

Salary: The salary range is $65000-$70000 and is commensurate with experience and qualifications.

Benefits:The University of Maine System offers a highly competitive benefits package that includes (but is not limited to):

• 13 paid holidays plus earned vacation and sick time
• Health Dental and Vision insurance
• Short-term disability insurance and employer-paid long-term disability insurance
• Employer-paid basic life insurance and supplemental life insurance
• Tuition waiver program for employees and their dependents (spouse domestic partner and dependent children)
• 403(b) retirement plan with employer contribution

To learn more please review the Benefits Information Summary.

Special Assistant for the Office of Student Affairs job description.

Qualifications
Required:

• Bachelors degree from an accredited institution and a minimum of four years experience in education administration or a related field or the equivalent combination of education and experience.
• Meticulous organizational verbal and written communication skills with the capacity to manage multiple competing priorities take initiative and oversee the day-to-day operation of OSA.
• Strong interpersonal and de-escalation skills with an empathetic approach to serve as the steadfast first point of contact for students.
• Demonstrated ability to maintain highly sensitive and confidential student service records and exercise sound judgment.
• Demonstrates kindness respect and empathy with the capability to build relationships with faculty staff and students of all professional and personal backgrounds.
• Ability to work effectively with team members under pressure and prioritize tasks effectively when triaging student concerns and supporting complex crises.
• Strong information technology skills including demonstrated experience with MS Office package and Google Workspaces to manage digital platforms and department operations.
• Ability to work outside of the typical workday hours as needed for key events and programs including Graduation and First-Year Student Orientation.

Preferred:

• Masters degree in education social work or related discipline.
• Experience in a law school professional school or other graduate-level academic environment including event planning for professional audiences.
• Intercultural experience with a focus on maximizing effective communication and support for individuals of varying professional and personal backgrounds.
• Experience with leveraging technology and/or Artificial Intelligence to improve administrative efficiency.

How to Apply:

Materials must be submitted via Apply Now below. You will need to complete an application and upload the following:

1. A cover letter that describes your experience interests and suitability for the position.
2. A resume/curriculum vitae.

Important items to know about the recruitment process:

• Review of applications will begin immediately.
• Materials received after the initial review date will be reviewed at the discretion of the University.
• Incomplete application materials cannot be considered.
• Candidates selected to proceed to the final stages of the search process will be requested to provide three (3) names and contact information for references.
• The successful applicant is subject to appropriate background screenings.
• We are not able to consider applicants who require Visa sponsorship.

The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law the System does not discriminate on the basis of race color religion sex sexual orientation transgender status gender gender identity or expression ethnicity national origin citizenship status familial status ancestry age disability (physical or mental) genetic information pregnancy or veteran or military status in any aspect of its education programs and activities and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall Room 412 Orono ME 04469-5713 by calling 207.581.1226 or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint please contact the UMS Title IX Coordinator at Experience:

Junior IC