Sourcing Analyst
Job Location:
Columbus, OH - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
Please note: Effective October 1 2025 the Ohio Department of Mental Health & Addiction Services has transitioned to its new namethe Ohio Department of Behavioral Health. This change reflects our continued commitment to providing comprehensive person-centered care that addresses the full range of behavioral health needs for Ohioans. All positions and services now fall under the Ohio Department of Behavioral Health as we move forward in serving individuals families and communities across the state.
What youll do at DBH:
The Sourcing Analyst supports agency purchasing by sourcing suppliers evaluating proposals developing specifications administering contracts and responding to customer inquiries. This role ensures compliance strengthens supplier relationships and promotes efficient accurate procurement operations.
Supplier Sourcing & Evaluation
Solicit receive and open bids and proposals per established procedures.
Coordinate delivery of supplier samples for evaluation.
Interview vendors check references and conduct site visits to assess capabilities.
Evaluate supplier submissions based on price quality service reliability and reputation.
Prepare documentation for Release & Permit or Controlling Board review and respond to DAS/OBM followups.
Track procurement status and complete required followup actions.
Identify potential suppliers using catalogs directories trade journals and online research.
Review mandatoryuse program compliance (MBE/EDGE OPI OOD CRP OPS).
Customize terms and conditions for specific sourcing needs.
Specification Development & Procurement Analysis
Collaborate with requestors to define specifications for goods and services.
Review and analyze program needs to determine required detail for sourcing.
Evaluate price proposals financial data and market conditions to recommend reasonable pricing and scope.
Verify goods and services meet agency specifications.
Address routine vendor performance issues and resolve basic customer or supplier disputes.
Draft routine RFPs and coordinate formal exception requests.
Create supplier evaluation methods aligned to specifications and agency criteria.
Coordinate responses to supplier questions with requestors and legal counsel.
Contract & Purchase Order Administration
Review distribute and monitor requisitions purchase orders and contracts.
Recommend contract proposals and amendments.
Track contract status maintain version control and follow up with unresponsive parties.
Distribute contracts and amendments and apply correct financial codes including split or proportional funding.
Customer Inquiry Support
Serve as point of contact for customer inquiries via phone email writing or inperson.
Provide information requiring knowledge of relevant rules policies and procedures.
Resolve or refer complaints using agency systems.
Research records to verify invoices sales documents reports or status updates.
Update or retrieve data and maintain logs reports and correspondence.
Educate customers on OPS services using prepared materials.
Track customer data using spreadsheets or databases.
This is anhourly position covered by the OCSEA/AFSCME bargaining unit (union)with a pay range of28on theOCSEAPay Range Schedule. Normal working hours are Monday through Friday 8:00am to 5:00pm. This position is located within our
Unless required by any applicable union contract and/or requirements of the Ohio Revised Code the selected candidate will begin atStep 1of the pay range schedule listed above with an opportunity for pay increase after six months of satisfactory performance and then a yearly raise thereafter.
Sourcing Analyst
Ohio Pharmacy Services
Who we are:
At the Ohio Department of Behavioral (DBH) we strive to exemplify The Heart of Hope for individuals and families affected by mental health and substance use disorders.
We proudly employ over 2800 dedicated employees across our six inpatient behavioral health hospitals Ohio Pharmacy Services Ohios prison systems and the central office located in the James A. Rhodes State Office Tower in Columbus Ohio.
DBH Values:
- Service-Oriented (Person Centered Solution Oriented Customer Service Focused)
- Collaborative (Approachable Reasonable Transparent)
- Value Driven
- Innovative (Yes Before No)
- Strong Sense of Urgency
Our team of highly qualified professionals advances a critical system of behavioral healthcare in Ohio that helps people be well get well and stay well. Join our collaborative service-oriented environment where you will be respected and valued.
The Ohio Department of Behavioral Health (DBH) is proud to be an Ohio Recovery Friendly Workplace committed to supporting the health and well-being of all employees including those in recovery. We foster an inclusive stigma-free environment where individuals impacted by mental health and substance use challenges are valued supported and empowered to thrive. Our workplace culture promotes wellness second-chance hiring and recovery-informed policies that reflect our mission to serve Ohioans with compassion and respect both in the community and within our own team.
18 mos. exp. or 18 mos. purchasing/procurement/sourcing.
-Or completion of associate core program in public or business administration purchasing/procurement materials management contracting acquisition management logistics strategic procurement purchasing management supply chain management or other sourcing related field.
-Or 6 mos. exp. as Sourcing Associate 64511.
-Or equivalent of Minimum Class Qualifications for Employment noted above
Job Skills: Purchasing Stores Inventory
Technical Skills: Purchasing
Professional Skills: Attention to Detail Customer Focus Ethics and Values Priority Setting
Required Educational Transcripts
Official transcripts are required for all post-secondary education coursework or degrees listed on the application. Applicants must submit an official transcript before receiving a formal employment offer. Failure to provide transcripts within five (5) business days of the request will result in disqualification from further consideration. Transcripts printed from the institutions website will not be accepted. The Ohio Department of Behavioral Health reserves the right to evaluate the academic validity of the degree-granting institution.
Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services activities programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.
At the State of Ohio we take care of the team that cares for Ohioans. We provide a variety of quality competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits visit ourTotal Rewards website! Our benefits package includes:
- Medical Coverage
- Free Dental Vision and Basic Life Insurance premiums after completion of eligibility period
- Paid time off including vacation personal sick leave and 11 paid holidays per year
- Childbirth Adoption and Foster Care leave
- Education and Development Opportunities (Employee Development Funds Public Service Loan Forgiveness and more)
- Public Retirement Systems (such as OPERS STRS SERS and HPRS)&Optional Deferred Compensation (Ohio Deferred Compensation)
*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.
Application Procedures
To be considered for this position you must apply online through this posting website (). We no longer accept paper applications. When completing your online Ohio Civil Service Application be sure to clearly describe how you meet the minimum qualifications outlined on this job posting. We will not give credit for your qualifications experience education and training in the job selection process if there is no evidence provided on your addition see resume is not a substitution for completing supplemental questions. Answers to the supplemental questions must be fully supported by the work experience/education sections of your application. You may check the status of your application by signing into your profile on this website (). We will communicate with you through the email you provided in your profile and job application. Be sure to check your email regularly.
Background Check Notice
The final candidate selected for this position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicants prior criminal convictions will be made before excluding an applicant from consideration.
RuleBackground check on applicants outlines disqualifying offenses that will preclude an applicant from being employed by the Department of Behavioral Health.
If you require a reasonable accommodation for the application process assessment &/or interview please contact Andrew Seifert EEO/ADA Administrator at or .
All final applicants tentatively selected for this class will be required to submit to urinalysis to test for illegal drug use prior to appointments. An applicant with a positive test shall not be offered employment.
The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39) and as outlined in the posting.
Required Experience:
IC
About Company
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