Site Manager

POSITION DESCRIPTION

Site Manager

SUMMARY: Provides high-level administrative leadership to the community oversees staffing phone and visitor reception preparing reports addressing information requests preparing correspondence purchasing accounting arranging conference calls scheduling meetings and project-based assignments. Provides oversight and leadership to Payroll Financial Processing Life Engagement Concierge (Front-Desk) and Housekeeping

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Serves as lead administrative resource to the Operations Manager

• In conjunction with the Operations Manager completes and processes monthly billing invoices and other related accounting and bookkeeping.

• Creates staff schedule provides direct leadership and oversight of staff schedule Payroll Financial Processing Life Engagement Concierge (Front Desk) Human Resource Functions.

• Delivers professional and courteous communication to families regarding community events resident supply needs care plan meetings and other communications as requested.

• Engages residents in meaningful conversation and activities related to their individual interests.

• Facilitates and/or participates in resident group activities.

• Oversees all aspects of general office coordination including petty cash deposits accounts payable payroll human resources benefits all related files (employee resident vendor and contracts) copying faxing mailing and filing.

• Organizes and maintains file system scans invoices/documents for electronic storage and files correspondence and other records including human resources coordination.

• Maintains community calendars to coordinate work flow and meetings and coordinates meetings and conferences.

• Acts as backup to Operations Manager on all confidential HRIS activities.

• Ability to work with and maintain confidentiality of personnel records.

• Prepares agendas takes meeting minutes and makes arrangements for meetings.

• Answers phones and transfers to appropriate staff member.

• Opens sorts and distributes incoming correspondence including faxes and emails.

• Signs for and distributes UPS/FedEx or similarly delivered packages.

• Assists in the development of monthly community newsletters preparing and posting activity calendars and written family communications.

• Submits and tracks work orders and service requests for community needs.

• Purchases flowers badges supplies and uniforms using proper procedures and within the assigned community budget.

• Supports community staff in assigned project-based work.

• Budgetary responsibilities include ensuring purchases are within assigned community budget.

QUALIFICATIONS: To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required.