Shipyard Assistant with US Coatings (USC)

Company Overview

US Coatings LLC (USC) specializes in providing interior tank coating cleaning and surface preparation services for various marine vessels including cargo (advanced chemical linings) ballast and freshwater tanks. Additionally USC is an applicator of advanced coatings and protective systems for marine hulls decks and superstructures.

US Coatings LLC operates across the Gulf Coast the Mississippi and Ohio River system Great Lakes and the Mid-Atlantic serving multiple end-markets within the marine industry including transportation logistics tourism leisure commercial fishing and the federal government.

US Coatings LLC is part of a family of companies unified by purpose to deliver safe reliable solutions to our clients unique challenges. We are committed to providing superior service and leaving things better than we found them.

We offer competitive salaries and full range of benefits including: medical dental vision 401K (100% match up to 4% eligible compensation) and 100% immediate vesting basic and supplemental life insurance short-term and long-term disability as well as other benefits.

Job Summary:

US Coatings is currently seeking a Shipyard Assistant. This position provides administrative logistical and operational support to project management and field teams helping ensure the efficient execution of marine coatings and surface preparation projects.

• Assist Project Managers Operations personnel and field supervisors with administrative operational and project-related tasks.
• Support workforce timekeeping activities including collection review and organization of timesheets labor reports and related documentation.
• Assist with employee onboarding activities including preparation of employment paperwork orientation materials safety documentation and personnel files.
• Coordinate organize scan file and maintain company project and employee records in both electronic and hard-copy formats.
• Utilize Microsoft Office applications including Outlook Excel Word and Teams to prepare reports maintain records track information and support daily business operations.
• Run company errands and transport supplies equipment documents and materials between company offices shipyards vendors customers and project locations.
• Assist with shipping and receiving activities including unloading deliveries inspecting received materials processing shipments and maintaining inventory records.
• Support warehouse shop and yard operations through organization of tools materials equipment consumables and personal protective equipment (PPE).
• Assist with inventory counts stocking material issuance and tracking of project-related supplies and equipment.
• Coordinate deliveries pickups and transportation activities with vendors customers and project personnel.
• Maintain clean organized and professional office warehouse shop and yard facilities.
• Assist with mobilization and demobilization activities for marine and industrial projects.
• Operate forklifts and other material-handling equipment when properly trained certified and authorized.
• Support project teams by gathering organizing and distributing project documentation schedules reports and correspondence.
• Interact professionally with employees customers subcontractors vendors and shipyard personnel.
• Comply with all company policies customer requirements environmental procedures and safety regulations.
• Perform a wide variety of administrative logistical labor and operational support activities as assigned to support company objectives and project success.
• Perform other duties as assigned.

Requirements and Education:

• High school diploma or equivalent.
• Local to the Charleston area.
• Valid drivers license with a clean driving record.
• Proficiency in Microsoft Office Suite including Outlook Excel Word and Teams.
• Strong computer skills administrative abilities and attention to detail.
• Ability to create maintain and organize spreadsheets documents reports files and records.
• Strong organizational time management and multitasking skills.
• Strong verbal and written communication skills.
• Ability to work independently with minimal supervision and as part of a team.
• Professional attitude strong work ethic and willingness to assist wherever needed.
• Ability and willingness to perform both office-based administrative duties and hands-on operational support tasks.
• Ability to safely lift and carry up to 50 pounds when necessary.
• Ability to walk stand bend climb stairs and ladders and work on uneven surfaces for extended periods.
• Ability to work safely in active shipyard industrial warehouse and construction environments.
• Comfortable working outdoors in varying environmental conditions including high heat humidity cold temperatures rain wind and other weather conditions common to the Southeast.
• Ability to work safely around heavy equipment forklifts cranes vehicles suspended loads industrial coatings abrasive blasting operations and other hazards commonly present in shipyard environments.
• Ability to wear required personal protective equipment (PPE) including hard hats safety glasses hearing protection gloves respirators high-visibility clothing and steel-toed footwear.
• Commitment to workplace safety quality reliability and professionalism.

Preferred Requirements and Education:

• Experience working in a shipyard marine industrial construction manufacturing or logistics environment.
• Fluent bilingual ability in English and Spanish.
• Forklift certification and material-handling equipment experience.
• OSHA 10 OSHA 30 or other applicable safety certifications.
• TWIC card or the ability to obtain one.
• Experience with shipping receiving warehousing inventory management or logistics operations.
• Experience supporting project managers superintendents or operations personnel.
• Experience with timekeeping workforce tracking onboarding activities personnel records or general office administration.
• Familiarity with ERP payroll accounting project management or document management software.
• Demonstrated interest in building a long-term career within the marine ship repair industrial services or coatings industry.
• Willingness to learn new skills and take on increasing responsibilities as opportunities for advancement arise.

EEO Statement

US Coatings LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race gender color age sexual orientation gender identification national origin religion marital status ancestry citizenship disability protected veteran status or any other factor prohibited by applicable law.

Required Experience:

Junior IC