Shipping & Receiving Coordinator

Onsite position located in Ansonia CT.

Please note that relocation assistance is not provided for this position and candidates must currently reside within a commutable distance or be prepared to relocate at their own expense

Westfall Technik is a global holding company which provides innovative plastics manufacturing solutions to the healthcare consumer package goods and light industrial vertical markets. The site locations operating within the Westfall Technik enterprise are internationally aligned with unmatched global reach in the industry. Our proprietary Stacked Integration Model enables us to operate leveraging a high degree of specialization extensive capacities in end-to-end design production and assembly and first-class references in high-end manufacturing.

ONE WESTFALL

ALL IN.

This simple phrase captures what Westfall Technik is all about. The statement embodies the companys commitment to total support complete manufacturing capabilities and its bold approach. It is our internal rallying cry. It is our philosophy. Nothing half-hearted.

Associates (and Customers) can be confident that this mantra drives the organization to be nimble scalable and comprehensive ----no matter how complex the customers challenge.

We look forward to having an interesting conversation with you.

JOB DESCRIPTION

Title: Shipping & Receiving Coordinator

Position: Full Time

Location: Ansonia CT

SUMMARY OF ROLE

The Shipping & Receiving Coordinator ensures the efficient movement of goods in and out of the facility. This role is responsible for verifying shipments managing inventory documentation coordinating logistics with carriers and ensuring compliance with company and regulatory shipping standards. The coordinator ensures accuracy timeliness and compliance in all shipping and receiving activities.

DUTIES AND RESPONSIBILITIES

1. Shipping Operations
Coordinate daily outbound shipments of finished goods and materials.
Generate shipping documents including bills of lading (BOL) packing slips shipping labels and customs paperwork (if applicable).

Schedule and coordinate pickups with freight carriers (LTL FTL air sea).
Verify correct packaging labeling and product specifications before dispatch.

2. Receiving Operations

Unload and verify incoming shipments against packing lists and purchase orders.

Inspect materials for damage quantity discrepancies and product quality.

Properly label tag and store materials in appropriate inventory locations.

Communicate receiving discrepancies with procurement or suppliers.

3. Inventory Control & Documentation

Maintain accurate inventory records through ERP or inventory management systems.

Support physical counts cycle counts and reconciliation of variances.

Track lot numbers batch codes and serial numbers for traceability.

Ensure real-time updates of material movements and transactions.

4. Logistics & Carrier Coordination

Communicate with carriers to schedule pickups track shipments and resolve transit delays.

Maintain strong working relationships with transportation vendors.

Handle expedited orders international shipments and returns.

5. Compliance & Safety

Ensure shipments meet internal customer and regulatory requirements (e.g. DOT OSHA ITAR ISO).

Follow proper handling and storage procedures for hazardous or sensitive materials.

Support warehouse safety standards forklift operation guidelines and PPE requirements.

6. Cross-Functional Communication

Liaise with production procurement planning customer service and quality teams.

Communicate shipping timelines inventory availability and receiving issues.

Assist in prioritizing orders based on production and customer schedules.

7. Other Duties Assigned:
Take on additional responsibilities as needed to support the team and meet operational priorities.

Assist in prioritizing orders based on production and customer schedules.

Exposure

High school diploma or GED required.

Associate degree or coursework in Logistics Supply Chain or Business preferred.

3 years of experience in a warehouse logistics or shipping/receiving environment.

Experience using ERP and WMS systems in a manufacturing setting.

Knowledge of domestic and international shipping regulations and practices.

Certified in Transportation and Logistics (CTL)

OSHA Forklift Certification

APICS CPIM/CSCP (a plus)

Familiar with Incoterms HS codes and customs documentation (for international shipping).

Skilled in operating forklifts pallet jacks and warehouse equipment.

Able to interpret packing lists purchase orders and work orders.

Detail-oriented and organized

Problem-solving under pressure

Strong sense of urgency and ownership

Reliable and punctual

ESSENTIAL FUNCTIONS AND PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Must be able to lift and move 100lbs

WORK ENVIRONMENT

The work environment is usually in an office within a manufacturing facility with low to moderate noise levels. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Ability to work well with others one on one remote via video and phone.

Ability to work independently

Westfall -Technik is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race color national origin ancestry sex gender gender identity gender expression pregnancy childbirth or related medical conditions religious creed physical disability mental disability age for individuals age 40 and over medical condition (as defined by state law (for example cancer or genetic characteristics or HIV/AIDS) marital status military and veteran status sexual orientation genetic information citizenship status or any other characteristic protected by federal state or local law. Our management team is dedicated to this policy with respect to recruitment hiring placement promotion transfer training compensation benefits employee activities and general treatment during employment.