Shipping and Logistics Specialist
Job Location:
Stuart, FL - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
CSA Ocean Sciences founded in 1970 has built a strong reputation as a global leader in marine environmental consulting and field operations. Headquartered in Stuart Florida with branch offices across the U.S. Latin America and Europe CSA has delivered successful projects in more than 70 countries serving a diverse spectrum of markets including offshore energy defense telecommunications infrastructure and government.
CSAs Operations Department owns operates and maintains various vessels trucks and specialized marine equipment that is utilized worldwide.
We are seeking a detail-oriented organized and proactive Logistics and Asset Management Administrator to support the Operations Department in managing the movement tracking documentation maintenance and readiness of company equipment and assets. This position will coordinate domestic and international shipments while maintaining accurate equipment records and ensuring that past active and upcoming maintenance requirements are tracked and documented.
The position works closely with Operations project and field personnel vendors carriers service providers and other internal and external stakeholders. The Logistics and Asset Management Administrator reports directly to the Operations Manager and is responsible for providing timely updates regarding shipment status equipment location and availability maintenance requirements and other asset management matters.
This is a Full-Time position typically Monday-Friday with off-hours work as needed during busy operational periods project mobilizations or time-sensitive shipments.
- Plan coordinate and track all inbound and outbound domestic and international shipments.
- Select and coordinate with carriers freight forwarders customs brokers and other logistics providers to secure appropriate rates and delivery terms.
- Prepare and process shipping documents customs declarations commercial invoices packing lists bills of lading and related paperwork.
- Ensure compliance with applicable international federal and local shipping regulations and company procedures.
- Monitor shipments in real time and proactively resolve transit customs delivery or documentation issues.
- Coordinate equipment movements to and from company facilities vessels field projects client locations and service providers.
- Maintain accurate records of shipments freight costs delivery status and inventory movements.
- Coordinate shipment timing with project and field schedules to ensure equipment arrives when and where required.
- Identify opportunities to improve shipping processes reduce freight costs and increase logistics efficiency.
- Maintain accurate and current records for company-owned vessels vehicles scientific equipment tools and other operational assets.
- Maintain an equipment database register including equipment identification location status condition and applicable documentation.
- Track equipment assignment deployment transfer availability and operational status.
- Track all past current and upcoming equipment maintenance inspections certifications calibrations repairs and scheduled service requirements.
- Establish and maintain preventive maintenance schedules based on manufacturer recommendations regulatory requirements operating hours usage and company procedures.
- Monitor upcoming and overdue maintenance and proactively notify the Operations Manager of required actions potential equipment issues and scheduling conflicts.
- Maintain complete historical maintenance records including work performed dates service providers parts or materials used costs equipment hours and supporting documentation.
- Coordinate with operations personnel technicians vendors manufacturers and service providers to schedule and document maintenance and repairs.
- Ensure equipment records are updated following maintenance repairs inspections deployments transfers or changes in equipment status or location.
- Track equipment availability and readiness for upcoming field projects and identify equipment requiring maintenance repair calibration or replacement before deployment.
- Maintain records of equipment warranties service agreements inspection certificates calibration certificates manuals and other applicable technical documentation.
- Assist in identifying recurring equipment problems maintenance trends and opportunities to improve equipment reliability utilization and lifecycle costs.
- Provide regular equipment status and maintenance reports to the Operations Manager and promptly escalate critical overdue or potentially operationally significant issues.
- Maintain organized electronic and physical records relating to logistics equipment maintenance inspections certifications and asset movements.
- Coordinate with operations science project management and field teams to support project mobilization and demobilization requirements.
- Assist with procurement of equipment parts supplies and services as directed by the Operations Manager.
- Review vendor invoices and shipping charges for accuracy and assist with tracking logistics and equipment-related costs.
- Support inventory counts and periodic reconciliation of equipment and operational assets.
- Develop and maintain reports spreadsheets schedules and other tools used to monitor logistics and asset status.
- Identify process improvements that increase visibility accountability equipment readiness and operational efficiency.
- Perform other logistics equipment management and operational support duties as assigned by the Operations Manager.
This position reports directly to the Operations Manager and works under the direction of the Operations Manager to support the day-to-day logistics equipment management maintenance tracking and operational readiness of CSAs assets.
- Proven experience in shipping logistics supply chain equipment/asset management or a related field.
- Experience maintaining equipment asset inventory or maintenance records.
- Strong organizational skills and exceptional attention to detail.
- Ability to establish and maintain accurate maintenance schedules and follow up on overdue or upcoming requirements.
- Knowledge of domestic and international shipping regulations and documentation.
- Strong vendor management and communication skills.
- Proficiency in Microsoft Office Suite including Excel; experience with shipping asset management maintenance or ERP systems is preferred.
- Strong problem-solving skills and ability to manage multiple priorities and deadlines.
- Ability to communicate effectively with operations personnel field staff vendors carriers and service providers.
- Preferred Experience with import/export compliance and customs brokerage.
- Preferred Experience working with marine scientific industrial or other specialized operational equipment.
- Stuart FL 34997
- Full-Time 40 hours/week
- Monday-Friday as well as off-hours work during busy times project mobilizations or time-sensitive logistics operations
- Competitive salary and participation in profit sharing program.
- Health dental and vision insurance.
- Paid time off and company holidays.
- 401k plan with company match.
- Opportunities for professional development and career growth.
CSA Ocean Sciences Inc. delivers objective science-based field-proven solutions to todays most urgent coastal and marine challenges. Our international work supports sustainable development habitat restoration and climate adaptation across sectors. As we expand into new markets and regions we seek professionals passionate about leveraging science to drive global stewardship in environmental domains.
Applicants must possess current long-term authorization to work in the United States; CSA is unable to initiate visa sponsorship. Letters of Recommendation are required.
CSA Ocean Sciences Inc. is an Equal Employment Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin veteran status or disabled status. EOE/Vet/Disability
Required Experience:
IC
About Company
CSA Ocean Sciences offers marine environmental consulting for ocean and coastal projects, delivering expert solutions to ensure compliance and sustainability.
