Senior ROW Project Assistant

Job Description

Overview

AtkinsRéalis seeks an energetic and highly motivated self-starter to join our Bartow FL office team in District 1 as a Senior ROW Project Assistant.

Your role

• Prepares special reports analyzes consolidates data and prepares summaries. Replies to inquiries under general direction selecting relevant information from a variety of sources including reports documents correspondence computer systems or other offices.
• Pulls various reports off the project accounting and reporting system for supervisor review.
• Anticipates managers needs and prepares materials for conferences trips appointments and meetings informing appropriate personnel and bringing to executives attention any matters requiring his/her consideration.
• Acts as liaison between senior manager and his/her direct reports and interfaces with top management and with clients government officials and prospective clients on supervisors behalf.
• Maintains managers calendar scheduling and coordinating appointments conferences and travel arrangements and prioritizing and rescheduling visitors or meetings on own initiative.
• Reviews materials submitted by others for executives signature to ensure accuracy appropriateness and conformance with supervisors style alerting writers of any
• problems.
• Composes correspondence which may require some understanding of technical or specialized subject matters for supervisors review and signature.
• Follows up with the managers staff to ensure implementation of meeting commitments or replies to correspondence by deadline date.
• Initiates calls to obtain services follow up or coordinate actions to relieve manager of administrative workload.
• Performs word processing of letters memos and other documents which are often of a confidential nature. May take and transcribe meeting minutes.
• Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by manager. Screens incoming correspondence and telephone calls personally responding to routine requests for information and directing those not requiring executives attention to proper office or personnel.
• May prepare expense reports organization charts and Power Point presentations.
• Trains advises and disseminates information to other administrative support staff on new forms policies and procedures and coordinates activities and tasks with personnel at various offices.
• May assist in the preparation of proposals contracts and presentations.
• Coordinates the efforts of affected programs and performs document review for filing adequacy to obtain correct complete documents for execution and/or filing with agencies. Works within assigned budget for tasks keeps track of budgets and alerts project manager when extra effort may be required to accomplish tasks.
• Communicates and interacts with internal and external clients in a professional and courteous manner. Provides project manager with frequent useful updates on project status and budget.
• Maintains organized updated and available project files.
• Supports and advances the paperless filing initiative.
• Creates and maintains efficient informative project schedules for use by PM and internal/external clients. Parses schedules for most efficient file size.
• Performs such other duties as the Supervisor may from time to time deem necessary.

About you

• High school diploma (or equivalent) plus ten years related experience OR an Associates Degree in a related administrative field plus eight years related experience is required.
• Work is performed under minimal supervision. May give work direction to less experienced
• administrative support staff
• Excellent communication interpersonal and organizational skills as well as strong English grammar spelling and composition skills. Proficient in Microsoft Office (Word Excel Access Outlook and PowerPoint).

Rewards & benefits

At AtkinsRéalis our valuesSafety Integrity Collaboration Innovation and Excellenceare more than just words. They are the foundation of who we are and how we work. These principles shape our culture guide our decisions and inspire us to create an environment where every team member feels empowered to grow succeed and make a meaningful impact.

Depending on your employment status AtkinsRéalis benefits may include medical dental vision company-paid life and short- and long-term disability benefits employer-matched 401(k) with 100% vesting employee stock purchase plan Paid Time Off leaves of absences options flexible work options recognition and employee satisfaction programs employee assistance program and voluntary benefits. You can review our comprehensive benefits page here.

About AtkinsRéalis

Were AtkinsRéalis a world-class engineering services and nuclear organization. We connect people data and technology to transform the worlds infrastructure and energy systems. Together with our industry partners and clients and our global team of consultants designers engineers and project managers we can change the world. Were committed to leading our clients across our various end markets to engineer a better future for our planet and its people.

Find out more.

Additional information

Expected compensation range is between $35 $40 hourly depending on skills experience and geographical location.

Are you ready to expand your career with us Apply today and help us shape something extraordinary.

AtkinsRéalis is an equal opportunity Drug-Free employer EOE/Veteran/Disability

Please review AtkinsRéalis Equal Opportunity Statement here.

AtkinsRéalis cares about your privacy and is committed to protecting your privacy. Please consult our Privacy Notice on our Careers site to know more about how we collect use and transfer your Personal Data. By submitting your personal information to AtkinsRéalis you confirm that you have read and accept our Privacy Notice.

Note to staffing and direct hire agencies:

In the event a recruiter or agency who is not on our preferred supplier list submits a resume/candidate to anyone in the company AtkinsRéalis family of companies we explicitly reserve the right to recruit and hire the candidate(s) at our discretion and without any financial obligation to the recruiter or agency. TypeEmployee

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