Senior Proposal Writer Proposal Specialist

SOCOTEC is seeking a Florida-based Senior Proposal Writer / Proposal Specialist to join our national proposals team and support strategic growth across our buildings and infrastructure consulting practices. This role is ideal for a proposal professional who enjoys turning technical information into clear persuasive visually polished submissions and who is comfortable working directly with local technical leaders in a fast-paced AEC consulting environment.

The position may be based in any SOCOTEC Florida office location with the expectation that the selected candidate works in-office four days per week and may work remotely up to one day per week. Because this role supports highly visual qualifications packages and RFP/RFQ responses advanced proficiency with Adobe InDesign is required.

• Play a visible role in growing SOCOTECs Florida and Southeast client base across building envelope energy sustainability commissioning forensic infrastructure and code-related services.
• Partner directly with principals project managers and subject-matter experts to shape win themes messaging resumes project sheets and compliant proposal responses.
• Join a collaborative national proposals team while serving as a trusted in-office resource for Florida-based service line leaders.
• Use both writing and design judgment to produce professional client-ready submissions in Adobe InDesign.
• Build a specialized AEC proposal career in a growing consulting platform with diverse technical services and repeat public/private-sector pursuits.

What You Will Do

• Lead and coordinate proposals qualifications packages letters of interest and interview materials for private-sector public-sector municipal institutional and contractor-led opportunities.
• Review RFP/RFQ requirements develop compliance outlines identify required forms and attachments and manage proposal schedules from kickoff through submission.
• Write edit and tailor technical narratives project approaches resumes project descriptions firm profiles cover letters and service line qualifications.
• Build and format proposal packages in Adobe InDesign ensuring documents are accurate attractive brand-aligned and easy for evaluators to review.
• Work with technical leaders to gather scope fee staffing project experience differentiators and local market insight.
• Support Florida-focused pursuits by developing familiarity with local municipalities state agencies institutional clients procurement requirements and regional competitors.
• Coordinate internal reviews with technical legal finance and leadership stakeholders to produce complete compliant and on-time submissions.
• Provide quality control for proposal content prepared by others including compliance checks formatting proofreading and consistency review.
• Maintain and update reusable proposal content resumes project sheets templates graphics and client/project information in Deltek Vantagepoint and shared content libraries.
• Participate in daily proposal team check-ins and help prioritize competing deadlines across multiple active pursuits.

What Will Make You Successful

• You can quickly understand technical AEC services and translate them into persuasive client-focused proposal language.
• You are highly organized deadline-oriented and able to manage multiple assignments without losing accuracy or compliance details.
• You have strong layout judgment and can produce clean professional InDesign documents without heavy oversight.
• You are comfortable working in person with principals and project teams asking good questions and moving assignments forward.
• You understand that successful proposals require both responsive writing and disciplined production.

Qualifications :

• 3 to 7 years of experience in proposal writing proposal coordination marketing business development or qualifications preparation preferably in the architecture engineering construction environmental infrastructure or consulting industries.
• Significant hands-on proficiency with Adobe InDesign including document layout master pages paragraph/character styles tables image placement and final production of polished proposal documents.
• Strong writing editing proofreading organization and deadline-management skills.
• Experience developing RFP/RFQ responses qualifications packages resumes project sheets and/or technical marketing content.
• Proficiency with Microsoft Office including Word Excel Outlook PowerPoint and Teams.
• Ability to work in-office four days per week in a SOCOTEC Florida office location.

Preferred Qualifications

• Experience with AEC public-sector procurement especially Florida municipalities state agencies universities school districts transportation agencies or other institutional clients.
• Experience with Deltek Vantagepoint Vision or another AEC CRM/project database.
• Familiarity with Adobe Illustrator Photoshop Acrobat SharePoint or proposal automation/content management tools.
• Bachelors degree in marketing communications English journalism architecture engineering construction management or a related field; equivalent directly relevant experience may also be considered.
• APMP SMPS CPSM or similar professional involvement is a plus.

Additional Information :

SOCOTEC offers a comprehensive benefits package that includes medical dental and vision coverage; 401(k); paid vacation; holidays; and opportunities for professional development. Benefits may vary by eligibility and location.

For more information please visit

Job Type: Full-Time four days per week in-office and up to one day per week remote.

Travel: Limited local or regional travel may be requested for proposal meetings interviews or business development support.

All your information will be kept confidential according to EEO guidelines.

SOCOTEC is an Equal Opportunity Employer.

Remote Work :

No

Employment Type :

Full-time