Senior Grants Specialist FEMA HMGP

ICFs Disaster Management Divisionseeks a Senior Grants Specialist to support clients in implementing federally- and state-funded residential mitigation grant position is hybrid with on-site work in Los Angeles County CA. The Senior Grants Specialist will be focused on assisting with financial reconciliation reporting and compliance. Candidates will work closely with senior staff and subject matter experts while building hands on experience across the federal grant lifecycle.

The ideal candidate will have experience supporting state or local agencies to administer Federal Emergency Management Agency (FEMA) funded projects. The Senior Grants Specialist will support ICF clients in the delivery of federally- and state-funded grant programs working closely with senior project leadership to ensure compliant execution strong client service and high-quality deliverables. This position represents an exceptional opportunity to join an expert team to facilitate change and help make a lasting difference

Key Responsibilities:

• Support day-to-day financial and grants management activities for federally funded programs.
• Assist with budget tracking expenditure review and financial reconciliation activities.
• Review supporting documentation for eligible and allowable costs in accordance with federal requirements.
• Assist with drawdown support and cash management including reconciliation of expenditures to reported amounts and preparation of quarterly reports and requests for reimbursement.
• Help maintain audit ready financial files including organization of invoices support documents and reconciliations.
• Participate in internal quality control reviews and support responses to monitoring or audit inquiries.
• Assist with subrecipient and contractor invoice reviews under supervision of senior staff.
• Monitor project costs to ensure compliance with all laws regulations and policies pertaining to FEMA programs.
• Accurately and efficiently work with data entry and data management systems as required.
• Provide regular updates to project leadership on milestones risks and deliverables.
• Professionally interact with stakeholders and staff utilizing excellent communication skills understanding and patience.
• Collaborate with multidisciplinary teams including client program and compliance staff.
• Other duties and learning as directed by ICF.

MUST HAVE Qualifications:

• 3 years of experience in grants management financial management or accounting within government or government consulting environments. Preference given to FEMA grants or residential mitigation grants.
• 2 years of experience with MS Office including Intermediate Excel Pivot Tables V-Lookup Formulas etc.
• Must be willing and able to work a Hybrid schedule several days a week working onsite in Los Angeles County CA and the remainer work-from-home/strong internet within the commute radius as scheduled.

Preferred Skills/Experience:(These may set candidates apart)

• Bachelors degree in Accounting Finance Business Administration Public Administration or a related field.
• Experience supporting FEMA-funded projects. (PA HMGP Grants Admin-Compliance).
• Experience supporting federally funded grant management projects.
• Coursework or experience in governmental or fund accounting.
• Foundational understanding of basic accounting principles.
• Experience reviewing invoices cost documentation or reimbursement requests.
• Exposure to audit support monitoring or compliance reviews.
• Familiarity with various grant management and financial systems used in grant programs.
• Experience consulting in fast-paced compliance-driven environments.

Professional Skills:(You bring these with you day one)

• Excellent communication writing and presentation skills with experience providing training on complex subjects to multiple audiences.
• Microsoft Office Suite professional experience; Intermediate-level MS Excel skills (e.g. VLOOKUP/XLOOKUP conditional formatting pivot tables/charts formulas sorting/filtering and working with large datasets); examples may be requested.
• Detail-oriented and highly organized maintaining well-structured notes documentation and project files with strong problem-solving skills.
• Proactive collaborative team-oriented approach; seeks input early and communicates risks/issues quickly.

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Salary Band Range for this opportunity: Although the range below is wider to accommodate growth within the job this position will have a starting pay range of $85000 to $95000 based on % match of qualifications/experience/responsibilities location and other.

Bot and Third-Party Applications

Please note that this application must be submitted directly by the applicant for consideration.Failure to do so may result in the application being excluded for consideration.Applicants needing an accommodation for disability or religious purposes in connection with the application process should contactfor assistance.

Working at ICF

Pay Range - There are multiple factors that are considered in determining final pay for a position including but not limited to relevant work experience skills certifications and competencies that align to the specified role geographic location education and certifications as well as contract provisions regarding labor categories that are specific to the position.

The pay range for this position based on full-time employment is: