Senior Meeting PlannerEvent Facilitator

Corporate Profile:

Acquisition Professionals (AP) LLC is a trusted strategic partner and solutions-based company that combines years of deep knowledge-based expertise agile program management and customized learning solutions AP provides cradle-to-grave acquisition services and acquisition training; administrative support services; Information Technology Support Services and program and financial management. We leverage technology tools and industry best practices through our experienced personnel to create cross-functional results and navigate the complex and high-risk areas for our clients projects and programs.

Job Summary:

Requires a Senior Planner/Event Facilitator lead expertise of full lifecycle of planning coordinating and executing highvisibility meetings conferences events and stakeholder engagements. This role provides strategic planning support logistical oversight and onsite facilitation to ensure events are delivered with precision compliance and exceptional participant experience. The Senior Planner serves as the primary liaison between leadership vendors and internal teams ensuring alignment with mission objectives and organizational standards.

Responsibilities:

• Conducts comprehensive requirements analysis to define event scope objectives deliverables and success criteria.
• Develops event strategies aligned with organizational priorities stakeholder needs and federal or agencyspecific guidelines.
• Advises executives on event formats engagement models and communication approaches.
• Creates detailed project plans including timelines milestones budgets staffing and resource allocations.
• Leads crossfunctional planning teams and coordinates all preevent activities.
• Develops agendas runofshow scripts facilitation guides and briefing materials for leadership.
• Manages venue selection room layouts AV/IT requirements security coordination and accessibility needs.
• Oversees vendor management (catering audiovisual printing transportation lodging).
• Ensures all logistical elements meet compliance safety and quality standards.
• Serves as the primary onsite facilitator ensuring smooth execution of all event components.
• Provides realtime problem solving stakeholder support and schedule management.
• Leads registration attendee flow speaker coordination and session transitions.

Education/Certifications:

• Minimum of 10 years of experience in event planning event supervision and event facilitation
• Must have a bachelors degree
• Ability to perform administrative duties such as preparing quality documents reports and slides and coordinating briefings conferences teleconferences telephone inquiries meeting preparation attendance and minutes
• Ability to manage time and events effectively
• Must have Microsoft Office (Word Excel PowerPoint) experience in preparing editing and finalizing correspondence documents and briefings

Required Qualifications:

• Minimum of 10 years of experience in event planning event supervision and event facilitation
• Must have a bachelors degree
  Ability to perform administrative duties such as preparing quality documents reports and slides and coordinating briefings conferences teleconferences telephone inquiries meeting preparation attendance and minutes
  Ability to manage time and events effectively
  Must have Microsoft Office (Word Excel PowerPoint) experience in preparing editing and finalizing correspondence documents and briefings

Corporate Summary:

Acquisition Professionals (AP) LLC is an Economically Disadvantaged Woman-Owned HUBZone small business. Acquisition Professionals LLC was founded in 2014 by President/CEO Luwanna K. Clark. We are located at Quantico Corporate Center in Stafford Virginia. We offer a competitive salary and compensation benefits package including medical dental vision disability matching 401k tax free transit subsidy paid federal government holidays and paid time off. AP is an Equal Opportunity and Affirmative Action Employer and are committed to creating an all-inclusive environment for all employees. We do not tolerate discrimination or harassment of any kind.

Required Experience:

Senior IC