Senior Marketing Coordinator

Working closely with Proposal Managers Principals Project Managers and technical staff you will coordinate proposal development support business development initiatives and produce compelling marketing materials that position Rincon for success across transportation energy water infrastructure private development and government markets.

How We Collaborate
This role may offer a hybrid work setup blending time in the office with remote work as business needs evolve. We enjoy coming together in person to collaborate connect with teammates and partner with clients and may prioritize candidates who live within 50 miles of a Rincon office. Eligible office locations for this role include Carlsbad Fresno Los Angeles Monterey Oakland Palm Springs Riverside Sacramento San Luis Obispo San Diego San Jose Santa Barbara and Ventura. Please note: While this roles location is listed as a single location we encourage you to apply if you reside in or near any of the CA locations listed above.

• Coordinate the development and production of proposals SOQs interview presentations and other marketing deliverables from kickoff through submission.
• Collaborate with Proposal Managers Principals Project Managers and technical staff to gather information develop proposal content and produce compelling pursuit materials.
• Schedule and coordinate proposal kickoff meetings track deliverables and help keep proposal teams organized and on schedule.
• Write edit proofread and format proposal content while ensuring compliance with solicitation requirements consistency and adherence to Rincons brand standards.
• Develop and maintain proposal resources resumes project descriptions and marketing content libraries.
• Produce polished proposals and presentations using Adobe InDesign Microsoft Word and PowerPoint.
• Maintain CRM databases and pursuit tracking information ensuring marketing assets remain current and accurate.
• Support interview preparation award submissions conference materials and other business development and marketing initiatives.
• Build strong working relationships across multidisciplinary teams while providing responsive collaborative support throughout the proposal process.
• Share knowledge and best practices with junior marketing team members and contribute to continuous process improvements.

• Bachelors degree in Marketing Communications English Graphic Design or a related field.
• 46 years of AEC marketing or proposal coordination experience.
• Experience coordinating proposals SOQs and interview presentations with minimal supervision in a deadline-driven environment.
• Experience collaborating with Principals Project Managers and technical staff to develop proposal content and meet pursuit deadlines.
• Advanced proficiency in Adobe InDesign and Microsoft Office Suite (Word PowerPoint Excel).
• Experience with CRM platforms such as Microsoft Dynamics Deltek Vision Cosential or similar systems.
• Strong writing editing organization and project coordination skills with exceptional attention to detail.
• Familiarity with public procurement processes including RFPs RFQs and SOQs.
• Ability to manage multiple concurrent pursuits while maintaining exceptional quality organization and responsiveness.
• Demonstrates a collaborative solutions-oriented mindset with a willingness to adapt and continuously improve marketing processes.
• SMPS membership or CPSM certification is a plus.

Rincon Consultants does not accept unsolicited applicant/candidate resumes from search firm recruiters and/or temporary agencies that do not have a signed contract and specified work order with Rincon Consultants. Further such resumes received will be deemed the sole property of Rincon Consultants and no fees will be paid in the event Rincon Consultants subsequently hires such individual. Rincon Consultants is an equal opportunity employer. All aspects of employment will be based on merit competence performance and business needs. We do not discriminate on the basis of race color religion marital status age national origin ancestry physical or mental disability medical condition pregnancy genetic information gender sexual orientation gender identity or expression veteran status or any other status protected under federal state or local law.